The Termination Letter Due To Absconding is a crucial document used in Malaysian employment contexts when an employee has abandoned their position without notice or authorization. This document is typically issued after multiple unsuccessful attempts to contact the employee and following the company's internal procedures for handling unauthorized absences. It must comply with the Malaysian Employment Act 1955 and consider relevant industrial relations legislation. The letter serves multiple purposes: it formally documents the termination decision, establishes the grounds for termination based on unauthorized absence, addresses final payment matters, and protects the employer's interests in potential future disputes. It should be prepared with careful attention to legal requirements and proper documentation of the absconding incident.
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1. Letter Header: Company letterhead, date, reference number, and formal addressing of the employee with full name and last known address
2. Subject Line: Clear indication that this is a termination letter due to unauthorized absence/absconding
3. Absence Documentation: Details of the unauthorized absence including last day of attendance and duration of absence without notice
4. Previous Communications: Reference to any attempts made to contact the employee and any warning letters sent
5. Termination Statement: Formal statement of employment termination, citing relevant company policies and Employment Act provisions
6. Final Payment Information: Details of final salary, outstanding leave, and any other payments due
7. Company Property: Request for return of all company property and documentation
8. Closing: Formal closing with contact information for further communications
1. Non-Compete Reminder: Include when the employee's contract contains non-compete or confidentiality clauses that survive termination
2. Benefits Termination: Include when there are specific benefits like health insurance or stock options that need addressing
3. Legal Rights Statement: Include when there's a need to explicitly state the company's legal position or employee's right to dispute
4. Exit Procedures: Include when there are specific company exit procedures or documentation requirements
5. Outstanding Loans: Include when there are any outstanding loans or advances to be addressed
1. Schedule A - Final Payment Calculation: Detailed breakdown of final payment including salary, leave encashment, and any deductions
2. Schedule B - Company Property List: Itemized list of company property to be returned
3. Schedule C - Outstanding Obligations: List of any outstanding obligations, loans, or advances
4. Appendix 1 - Communication Records: Copies of previous communications, warning letters, and attempts to contact
Relevant legal definitions
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Relevant Industries
Manufacturing
Technology
Financial Services
Retail
Healthcare
Construction
Education
Hospitality
Professional Services
Logistics
Mining
Agriculture
Telecommunications
Energy
Relevant Teams
Human Resources
Legal
Compliance
Employee Relations
Management
Administration
Corporate Secretarial
Industrial Relations
Relevant Roles
HR Manager
HR Director
Legal Counsel
Department Manager
Line Manager
HR Executive
Compliance Officer
Employee Relations Manager
HR Business Partner
Legal Manager
Department Head
Managing Director
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