The Consultant Termination Letter is a critical document used when a company needs to formally end a consultancy arrangement in Malaysia. It should be used when either party wishes to terminate the consultancy relationship in accordance with the terms of the original agreement, or by mutual consent. The document must comply with Malaysian law, particularly the Contracts Act 1950, and should clearly state the termination date, reason for termination, and any post-termination obligations. This letter serves multiple purposes: it provides official notice of termination, documents the final terms of the arrangement, outlines any transition requirements, and helps protect both parties' interests by clearly stating ongoing obligations such as confidentiality and non-compete provisions where applicable.
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1. Letter Header and Date: Company letterhead, current date, and reference number if applicable
2. Recipient Details: Consultant's full name and address
3. Subject Line: Clear indication that this is a termination notice
4. Opening Reference: Reference to the existing consultancy agreement including its date
5. Termination Notice: Clear statement of termination and the effective date
6. Basis for Termination: Reference to relevant clause in consultancy agreement or mutual agreement
7. Final Payment Details: Information about final fees, expenses, and payment timing
8. Return of Property: Requirements for returning company property, documents, and materials
9. Confidentiality Reminder: Reminder of ongoing confidentiality obligations
10. Closing and Signature: Professional closing, name and position of authorized signatory
1. Transition Plan: Details of knowledge transfer and handover requirements, used when there's ongoing work that needs to be transferred
2. Non-Compete Reminder: Reminder of non-compete obligations, included if the original agreement contained such provisions
3. Reference Provision: Information about future references, included when parting on good terms
4. Dispute Resolution: Reference to dispute resolution procedures, included when there are unresolved issues
5. Tax Implications: Statement about tax considerations, included when there are specific tax matters to address
1. Outstanding Deliverables List: Schedule of any incomplete work or deliverables that need to be addressed
2. Final Payment Calculation: Detailed breakdown of final payments, including any pro-rated fees or expense reconciliation
3. Company Property Checklist: List of company assets, documents, and materials to be returned
4. Project Status Report: Summary of status for all ongoing projects and responsibilities
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Technology
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Manufacturing
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Media and Entertainment
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Relevant Teams
Human Resources
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Procurement
Finance
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