The End of Fixed Term Contract document is a crucial legal instrument used in Malaysian employment practice when concluding fixed-term employment arrangements that have reached their natural expiration date. It is designed to comply with the Employment Act 1955 and other relevant Malaysian employment legislation, providing a clear record of the employment termination process. This document should be used when a fixed-term contract is concluding as originally planned, rather than being terminated early or converted to permanent employment. It includes essential information such as the final working day, payment settlements, benefit calculations, company property returns, and any post-employment obligations. The document serves multiple purposes: it provides legal protection for both parties, ensures compliance with statutory requirements, facilitates smooth administrative processing, and creates a clear record of the employment conclusion.
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1. Letter Header: Company letterhead, date, reference number, and addressee details
2. Subject Line: Clear indication that this is an End of Fixed Term Contract notice
3. Opening Statement: Reference to the original employment contract and its fixed term duration
4. Confirmation of End Date: Clear statement of the contract's end date and last working day
5. Final Payment Details: Overview of final salary, pro-rated benefits, and any other entitled payments
6. Company Property: List of company property to be returned and process for return
7. Confidentiality Reminder: Reminder of ongoing confidentiality obligations post-employment
8. Certificate of Service: Confirmation that a service certificate will be provided
9. Acknowledgment: Space for both parties to sign and acknowledge the termination
1. Notice Period Adjustment: Include when there are specific arrangements regarding notice period or early release
2. Outstanding Leave: Include when there is unused annual leave to be enumerated or encashed
3. Housing Termination: Include when company-provided accommodation needs to be addressed
4. Handover Instructions: Include when there are specific handover requirements for ongoing projects or responsibilities
5. Reference Provision: Include when agreeing to provide employment references
6. Non-Compete Reminder: Include when the original contract contained non-compete clauses that remain in effect
7. Benefits Continuation: Include when certain benefits extend beyond the termination date
1. Schedule A - Final Payment Breakdown: Detailed calculation of final salary, pro-rated bonuses, and other monetary entitlements
2. Schedule B - Company Property Checklist: Itemized list of company property to be returned with condition assessment
3. Schedule C - Outstanding Project Status: List of ongoing projects and their status for handover purposes
4. Appendix 1 - Employee Clearance Form: Departmental clearance checklist for IT, Finance, HR, etc.
5. Appendix 2 - Benefits Summary: Summary of benefits status and post-employment continuation details if applicable
Relevant legal definitions
Agreement
Company
Contract Period
Effective Date
Employee
Employment Contract
Final Payment
Last Working Day
Notice Period
Original Contract
Pro-rated Benefits
Company Property
Confidential Information
Service Certificate
Termination Date
Benefits
Handover Documentation
Identity Card
Outstanding Leave
Clearance Process
Final Settlement
Company
Contract Period
Effective Date
Employee
Employment Contract
Final Payment
Last Working Day
Notice Period
Original Contract
Pro-rated Benefits
Company Property
Confidential Information
Service Certificate
Termination Date
Benefits
Handover Documentation
Identity Card
Outstanding Leave
Clearance Process
Final Settlement
Clauses
Term and Termination
Final Payment
Confidentiality
Return of Property
Non-Solicitation
Non-Competition
Intellectual Property Rights
Data Protection
Reference Provision
Outstanding Leave
Handover Requirements
Benefits Termination
Final Settlement
Acknowledgment and Release
Governing Law
Dispute Resolution
Survival Obligations
Clearance Process
Certificate of Service
General Provisions
Final Payment
Confidentiality
Return of Property
Non-Solicitation
Non-Competition
Intellectual Property Rights
Data Protection
Reference Provision
Outstanding Leave
Handover Requirements
Benefits Termination
Final Settlement
Acknowledgment and Release
Governing Law
Dispute Resolution
Survival Obligations
Clearance Process
Certificate of Service
General Provisions
Relevant Industries
Manufacturing
Construction
Information Technology
Education
Healthcare
Hospitality
Retail
Financial Services
Oil and Gas
Agriculture
Professional Services
Entertainment and Media
Telecommunications
Mining
Tourism
Research and Development
Relevant Teams
Human Resources
Legal
Finance
Administration
Project Management Office
Operations
Compliance
Payroll
Employee Relations
Training and Development
Facilities Management
Information Technology
Department Management
Relevant Roles
Project Manager
Contract Teacher
Seasonal Worker
Interim CEO
Technical Consultant
Research Fellow
Visiting Professor
Construction Site Manager
Contract Engineer
Temporary Administrative Assistant
Acting Department Head
Interim Financial Controller
Project Coordinator
Contract Medical Officer
Seasonal Agricultural Supervisor
Fixed-term IT Specialist
Temporary Production Supervisor
Contract Sales Manager
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