The Security Service Termination Letter is a crucial document used in Malaysia when a company needs to formally end its engagement with a security service provider. This document must comply with Malaysian legislation, including the Employment Act 1955 and Private Security Services Industry Act 1971. It is typically used when changing security providers, downsizing security operations, or addressing service quality issues. The letter includes essential elements such as termination date, notice period compliance, final payment terms, asset return requirements, and transition arrangements. It serves as an official record of the termination and helps ensure a smooth, legally compliant transition while protecting both parties' interests.

1. Letterhead and Date: Company letterhead with full business details and current date

2. Recipient Details: Full name, title, and address of the security service provider

3. Subject Line: Clear indication that this is a service termination notice

4. Reference Numbers: Contract reference numbers and any relevant service agreement IDs

5. Termination Notice: Clear statement of intention to terminate the security services

6. Effective Date: Specific date when the termination becomes effective, considering contractual notice periods

7. Reason for Termination: Brief, professional explanation for the termination if appropriate

8. Final Settlement Terms: Overview of final payment arrangements and outstanding amounts

9. Handover Requirements: Essential transition requirements and handover of duties

10. Company Property Return: List of company properties to be returned

11. Closing and Signature: Professional closing, with authorized signatory details