A Letter of Termination of Tenancy Agreement is a crucial document in Malaysian property law that formally communicates the intention to end a rental agreement. This document is used when either a landlord or tenant wishes to terminate a tenancy in accordance with the terms of the original agreement and Malaysian law. The letter must comply with local legal requirements, including proper notice periods and specific content requirements. It typically includes details about the property, parties involved, termination date, and arrangements for property handover. The document is essential for both residential and commercial properties in Malaysia and helps ensure a clear, legally-compliant process for ending the tenancy relationship.
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1. Sender's Details: Full name, address, and contact information of the party giving notice
2. Date: The date when the termination notice is issued
3. Recipient's Details: Full name and address of the other party
4. Subject Line: Clear indication that this is a notice of termination of tenancy
5. Property Identification: Complete address and details of the rental property
6. Reference to Original Agreement: Details of the original tenancy agreement including its date
7. Notice of Termination: Clear statement of intention to terminate the tenancy
8. Termination Date: Specific date when the tenancy will end, ensuring compliance with notice period requirements
9. Signature: Signature of the terminating party
1. Reason for Termination: Explanation of why the tenancy is being terminated, particularly important if termination is due to breach of agreement
2. Property Inspection: Proposed date and time for final property inspection
3. Security Deposit: Details regarding the return of security deposit and any deductions
4. Outstanding Payments: Reference to any pending rent or utility payments
5. Handover Arrangements: Specific instructions regarding key return and property handover
6. Forwarding Address: New address for future correspondence, particularly relevant for tenants giving notice
1. Copy of Original Tenancy Agreement: Attachment of the original signed tenancy agreement for reference
2. Photographic Evidence: Current photographs of the property if there are condition issues to be documented
3. Utility Bills: Copies of latest utility bills if there are outstanding payments to be addressed
4. Inventory List: List of landlord's fixtures and fittings if relevant to final inspection
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