The Office Lease Termination Letter is a crucial document used in Malaysian commercial property relationships when a tenant wishes to end their office lease agreement. This document must be prepared in accordance with Malaysian property law, particularly adhering to the National Land Code 1965 and the Contracts Act 1950. It is typically used when a business needs to relocate, downsize, or cease operations at a particular location. The letter should include essential information such as property identification, termination date, reference to the original lease agreement, and specific arrangements for property handover. It serves as official documentation of the tenant's intention to terminate the lease and helps ensure a smooth transition process while protecting both parties' legal rights and obligations. The document may also address important aspects such as security deposit return, outstanding payments, and property restoration requirements.
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1. Sender's Details: Full name, address, and contact information of the party sending the termination notice
2. Date: Current date when the termination letter is issued
3. Recipient's Details: Full name and address of the recipient (landlord/tenant)
4. Lease Reference: Clear identification of the lease agreement being terminated, including property address and original lease date
5. Formal Notice of Termination: Clear statement of intention to terminate the lease
6. Termination Date: Specific date when the lease will be terminated, ensuring compliance with notice period requirements
7. Keys Return: Confirmation of when and how keys will be returned
8. Property Inspection: Proposed date and arrangements for final property inspection
9. Closing Statement: Professional closing and signature block
1. Outstanding Payments: Details of any rent, utilities, or other payments that need to be settled before termination
2. Security Deposit: Reference to security deposit return process and expectations
3. Restoration Requirements: Specific requirements for restoring the property to its original condition
4. Forwarding Address: New contact details for future correspondence
5. Early Termination Fee: Details of any early termination fees if applicable
6. Maintenance Issues: List of any outstanding maintenance or repair issues that need to be addressed
1. Schedule A - Outstanding Payments Statement: Detailed breakdown of any outstanding rent, utilities, or other charges
2. Schedule B - Property Condition Report: Current condition of the property and any damage or wear and tear that needs addressing
3. Schedule C - Inventory List: List of any fixtures, fittings, or furniture that need to be removed or returned
4. Schedule D - Photographic Evidence: Photos documenting the current condition of the property
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