The Office Lease Termination Letter is a crucial document used in Hong Kong's commercial property market when a tenant wishes to formally end their office lease agreement. It must comply with Hong Kong's property laws, particularly the Landlord and Tenant (Consolidation) Ordinance, and should be prepared in accordance with the specific termination provisions in the original lease agreement. This document is typically used either when a lease is approaching its natural end date or when a tenant needs to trigger an early termination clause. The letter should include precise details about the leased premises, termination date, handover procedures, and any financial settlements required. It serves as official documentation of the tenant's intention to vacate and helps ensure a smooth transition while protecting both parties' legal interests.

1. Letterhead and Date: Full business details of the sender including registered address

2. Recipient Details: Full name and address of the landlord/managing agent

3. Subject Line: Clear indication that this is a lease termination notice

4. Lease Reference: Details of the existing lease including date, parties, and property address

5. Termination Notice: Formal statement of intention to terminate with specific termination date

6. Legal Basis: Reference to relevant lease clause or legal basis for termination

7. Handover Arrangements: Proposed dates and process for property inspection and key return

8. Security Deposit: Request for return of security deposit and bank details

9. Contact Information: Details of person managing the termination process

10. Signature Block: Formal signature section with name and title of authorized signatory