Termination For Cause Letter Template for Malaysia

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Key Requirements PROMPT example:

Termination For Cause Letter

"I need a Termination For Cause Letter for an employee in our Malaysian office who was found to have disclosed confidential client information to competitors, requiring immediate termination effective January 15, 2025, with strict confidentiality and legal compliance provisions."

Document background
This Termination For Cause Letter is a crucial document used in Malaysian employment relationships when an employer needs to terminate an employee's contract due to serious misconduct, repeated poor performance, or other justifiable reasons. The document must be drafted in compliance with Malaysian employment legislation, particularly the Employment Act 1955 and Industrial Relations Act 1967. It should clearly outline the specific reasons for termination, reference any prior warnings or disciplinary actions, and detail the final arrangements including notice period or payment in lieu. Given the potential for unfair dismissal claims in Malaysia's Industrial Court, the letter must be carefully worded and supported by sufficient documentation of the cause for termination.
Suggested Sections

1. Letterhead and Date: Company letterhead, recipient's address, and date of the letter

2. Recipient Details: Employee's full name, position, and employee ID number

3. Subject Line: Clear indication that this is a termination letter

4. Statement of Termination: Clear and unambiguous statement of employment termination with effective date

5. Grounds for Termination: Detailed explanation of the specific cause(s) for termination, including reference to relevant incidents or violations

6. Legal Basis: Reference to relevant employment contract clauses and applicable laws justifying the termination

7. Final Arrangements: Information about final salary, benefits, and company property return

8. Signature Block: Authorized signatory details and company stamp

Optional Sections

1. Prior Warnings: Reference to previous warnings or disciplinary actions, if applicable

2. Handover Requirements: Specific instructions for handover of work responsibilities, if needed

3. Non-Compete Reminder: Reminder of any existing non-compete or confidentiality obligations

4. Appeal Process: Information about internal appeal procedures, if company policy allows

5. Garden Leave: Details of garden leave arrangement, if applicable

6. Reference Policy: Statement about company's policy regarding future employment references

Suggested Schedules

1. Evidence Documentation: Copies of relevant incident reports, warnings, or performance reviews supporting the termination

2. Final Settlement Statement: Detailed breakdown of final payment including salary, benefits, and any deductions

3. Company Property Checklist: List of company assets to be returned

4. Exit Procedures: Checklist of administrative procedures for employment termination

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant Industries

Manufacturing

Technology

Financial Services

Healthcare

Retail

Construction

Education

Professional Services

Hospitality

Telecommunications

Transportation

Energy

Relevant Teams

Human Resources

Legal

Compliance

Senior Management

Operations Management

Relevant Roles

HR Director

HR Manager

Legal Counsel

Department Manager

Chief Executive Officer

Chief Human Resources Officer

HR Business Partner

Employee Relations Manager

Compliance Officer

General Manager

Operations Manager

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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