The Termination Letter During Probation Period is a crucial document used in Malaysian employment contexts when an employer decides to end an employment relationship during the initial probationary period. This document must align with the Employment Act 1955 and Malaysian labor laws, which provide specific guidelines for probationary employment termination. It serves as official documentation of the termination decision, typically used when an employee's performance doesn't meet expectations or there's a misalignment with organizational requirements. The letter should include key information such as the termination date, notice period, final entitlements, and administrative requirements, while maintaining professional tone and legal compliance.
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1. Letter Header: Company letterhead, date, reference number, and addressee details
2. Subject Line: Clear indication that this is a termination of employment during probation period
3. Employment Context: Reference to employment start date, position, and probationary period terms
4. Termination Statement: Clear statement of the decision to terminate employment during probation period
5. Notice Period: Specification of notice period and last working day
6. Final Entitlements: Information about final salary, unused leave, and other payments due
7. Company Property: Instructions regarding return of company property and handling of confidential information
8. Closing: Professional closing statement, signature block, and company representative details
1. Reason for Termination: Include when there are specific performance or conduct issues that need to be documented
2. Exit Interview: Include when company policy requires an exit interview process
3. Non-Competition Reminder: Include when employment contract contains post-employment restrictions
4. Certificate of Service: Include when employee has requested or company policy requires providing service letter
5. Handover Instructions: Include when employee has ongoing projects or responsibilities requiring formal handover
1. Final Payment Calculation: Detailed breakdown of final salary, pro-rated benefits, and any other payments
2. Company Property Checklist: List of company items to be returned before final clearance
3. Exit Clearance Form: Checklist of departmental clearances required before final settlement
Relevant legal definitions
Clauses
Termination Notice
Notice Period
Final Settlement
Company Property Return
Confidentiality
Non-Disclosure
Handover Requirements
Exit Procedures
Final Payments
Leave Settlement
Non-Competition
Non-Solicitation
Reference Provision
Intellectual Property Rights
Data Protection
Outstanding Obligations
Dispute Resolution
Governing Law
Notice Period
Final Settlement
Company Property Return
Confidentiality
Non-Disclosure
Handover Requirements
Exit Procedures
Final Payments
Leave Settlement
Non-Competition
Non-Solicitation
Reference Provision
Intellectual Property Rights
Data Protection
Outstanding Obligations
Dispute Resolution
Governing Law
Relevant Industries
Banking and Financial Services
Technology and IT
Manufacturing
Retail and Consumer Goods
Healthcare
Education
Professional Services
Construction
Hospitality
Telecommunications
Energy and Utilities
Transportation and Logistics
Media and Entertainment
Real Estate
Relevant Teams
Human Resources
Legal
Operations
Administration
Compliance
Employee Relations
Talent Management
Corporate Secretariat
Relevant Roles
HR Manager
HR Director
Legal Counsel
Company Secretary
Department Manager
Line Manager
HR Executive
Hiring Manager
Operations Manager
HR Business Partner
Personnel Manager
Recruitment Manager
Employee Relations Manager
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