Termination Letter Template for Singapore

A Termination Letter formally ends an employment relationship between a company and worker in Singapore. It spells out key details like the last day of work, final payment terms, and any post-employment obligations under the Employment Act. Think of it as the official record that closes the employment chapter.

Companies use these letters to protect both parties during separation. Beyond stating the termination grounds - which could range from poor performance to redundancy - the letter outlines important handover steps, remaining leave days, and benefit settlements. It also helps ensure compliance with notice periods required by Singapore's Ministry of Manpower guidelines.

Use a Termination Letter any time you need to end an employment relationship in Singapore - from performance-based dismissals to redundancies or resignations. The letter becomes essential when employees leave voluntarily, are let go for cause, or positions become redundant under restructuring.

Time your letter carefully: issue it right after the termination decision for immediate dismissals, or when accepting a resignation. For planned separations, provide it along with the notice period required by the Employment Act. Having clear documentation protects your company from unfair dismissal claims and helps ensure smooth transitions during workforce changes.

• Job Termination Notice: Standard format for routine employment endings, covering basic termination terms and final settlements
• Termination Letter During Probation Period: Specific version for ending employment during initial evaluation period, with simplified notice requirements
• Termination Letter To Employee For Unacceptable Behaviour: Detailed format documenting misconduct-based termination with specific incidents and policy violations
• Lease Cancellation Letter: Adapted format for ending property rental agreements, outlining move-out terms and security deposit details
• Letter To Tenant To End Tenancy: Landlord-initiated version specifying property surrender requirements and final inspection arrangements

• HR Directors and Managers: Draft and issue Termination Letters, ensure compliance with Singapore's Employment Act, and manage the separation process
• Company Directors: Review and approve termination decisions, especially for senior staff or sensitive cases
• Legal Teams: Verify letter content meets employment law requirements and protects company interests
• Employees: Receive the letter and must acknowledge its terms, including final working day and post-employment obligations
• Ministry of Manpower: May review termination documentation during employment disputes or compliance checks
• Union Representatives: Often involved in reviewing termination terms for unionized workers

• Employment Details: Gather employee name, position, start date, and employee ID from HR records
• Termination Grounds: Document specific reasons and supporting evidence for the termination decision
• Notice Period: Check employment contract and Employment Act requirements for proper notice duration
• Final Payments: Calculate remaining salary, unused leave, and any other outstanding benefits
• Company Property: List all items to be returned, including access cards, laptops, and confidential materials
• Template Selection: Our platform helps generate the right version based on your situation, ensuring all legal requirements are met
• Internal Review: Have HR and department heads verify all details before finalizing

• Company Details: Full registered name, address, and authorized signatory's title
• Employee Information: Complete name, designation, and employment ID as per official records
• Termination Date: Clear statement of last working day and notice period details
• Reason for Termination: Specific grounds aligned with Employment Act provisions
• Final Settlement: Breakdown of salary, leave encashment, and benefits due
• Company Property: List of items for return and handover procedures
• Confidentiality Clause: Reminder of ongoing obligations post-employment
• Acknowledgment Section: Space for employee signature and date

A Termination Letter and a Termination of Contract Letter serve different purposes in Singapore's legal landscape. While both end formal relationships, they operate in distinct contexts and carry different legal implications.

• Scope and Application: Termination Letters specifically end employment relationships, focusing on worker rights and obligations under the Employment Act. Contract Termination Letters handle broader business agreements like vendor services or lease arrangements.
• Required Content: Employment termination letters must include specific elements like notice periods, final salary details, and CPF matters. Contract termination letters focus more on service cessation terms and outstanding obligations.
• Legal Framework: Termination Letters follow strict employment law guidelines and MOM requirements. Contract termination letters operate under contract law principles with more flexibility in terms and conditions.
• Timeline Impact: Employment terminations often require mandatory notice periods. Contract terminations usually follow the agreement's specified exit clauses.