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1. Letter Header: Company letterhead, date, employee details, reference number
2. Subject Line: Clear indication that this is a suspension letter for poor performance
3. Performance Issues: Specific details of performance issues and previous warnings
4. Suspension Terms: Duration, effective date, and conditions of suspension
5. Salary Status: Clear statement about salary payment during suspension period
6. Return Conditions: Requirements and expectations for return to work
1. Previous PIP Reference: Reference to previous Performance Improvement Plan if applicable
2. Company Property: Instructions regarding company property during suspension if relevant
3. Confidentiality Reminder: Reminder of ongoing confidentiality obligations during suspension
1. Performance Review Records: Copies of relevant performance reviews and warnings
2. PIP Documentation: Copy of Performance Improvement Plan and progress records
3. Acknowledgment Form: Form for employee to acknowledge receipt of suspension letter
Employee
Suspension Period
Effective Date
Performance Standards
Return Date
Performance Improvement Plan
Company Property
Confidential Information
Company Policies
Working Hours
Duties
Salary
Benefits
Immediate Supervisor
HR Representative
Previous Warnings
Return Conditions
Workplace
Review Period
Reason for Suspension
Duration of Suspension
Effective Date
Salary and Benefits During Suspension
Previous Performance Issues
Return to Work Conditions
Company Property
Confidentiality Obligations
Communication During Suspension
Workplace Access
Employee Conduct Expectations
Performance Improvement Requirements
Review Process
Next Steps
Contact Details
Acknowledgment of Receipt
Right of Appeal
Non-Disparagement
Compliance with Company Policies
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