The Termination Notice Form is a crucial document in Malaysian employment relations, required whenever an employer seeks to formally end an employment relationship. It must be drafted in compliance with the Employment Act 1955 and other relevant Malaysian employment legislation. The document is used across all industries and employment levels, requiring careful attention to notice periods, statutory requirements, and proper documentation of termination grounds. The form should be issued with appropriate notice as specified in the employment contract or statutory minimums, typically ranging from 4-8 weeks depending on length of service. It serves multiple purposes: formally documenting the termination decision, specifying the last day of employment, outlining any financial settlements, addressing company property return, and reminding employees of post-employment obligations.
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1. Header Information: Company letterhead, date, reference number, and document title
2. Addressee Details: Employee's full name, position, employee ID, and department
3. Notice of Termination Statement: Clear statement indicating this is a termination notice and the employment relationship will end
4. Termination Details: Effective date of termination and notice period details
5. Reason for Termination: Clear statement of the grounds for termination in accordance with Employment Act 1955
6. Final Payment Information: Details of final salary, pro-rated benefits, and other entitlements
7. Company Property: List of company property to be returned before last day
8. Confidentiality Reminder: Reminder of ongoing confidentiality obligations
9. Signature Block: Space for authorized signatory, including name, designation, and company stamp
1. Garden Leave Provisions: Used when employee is required to serve notice period away from workplace
2. Retirement Benefits: Include when termination is due to retirement, detailing applicable pension or retirement benefits
3. Redundancy Package: Include when termination is due to redundancy, outlining severance package details
4. Handover Instructions: Include when position requires significant handover of duties or projects
5. Non-Compete Reminder: Include if employee is bound by existing non-compete clauses
6. Reference Provision: Include if company agrees to provide employment references
7. Foreign Worker Provisions: Include for foreign workers regarding work permit and immigration status
8. Medical Benefits Extension: Include if medical benefits are to be extended post-termination
1. Schedule A - Final Payment Breakdown: Detailed calculation of final payment including salary, notice pay, and other entitlements
2. Schedule B - Company Property Checklist: Itemized list of company property to be returned
3. Schedule C - Outstanding Benefits: List of any pro-rated or outstanding benefits due to employee
4. Schedule D - Handover Checklist: Detailed list of items and tasks to be handed over before departure
Relevant legal definitions
Company
Employee
Employment Contract
Termination Date
Notice Period
Final Payment
Confidential Information
Company Property
Statutory Benefits
Employment Act
Garden Leave
Severance Payment
Identity Card
Service Length
Handover Period
Accrued Benefits
Outstanding Obligations
Termination Notice
Employment Records
Work Premises
Employee
Employment Contract
Termination Date
Notice Period
Final Payment
Confidential Information
Company Property
Statutory Benefits
Employment Act
Garden Leave
Severance Payment
Identity Card
Service Length
Handover Period
Accrued Benefits
Outstanding Obligations
Termination Notice
Employment Records
Work Premises
Clauses
Relevant Industries
Manufacturing
Technology
Financial Services
Retail
Healthcare
Education
Construction
Hospitality
Telecommunications
Professional Services
Energy
Transportation
Agriculture
Mining
Real Estate
Media and Entertainment
Relevant Teams
Human Resources
Legal
Operations
Administration
Compliance
Finance
Management
Employee Relations
Relevant Roles
HR Director
HR Manager
Legal Counsel
Department Manager
Line Manager
CEO
Managing Director
Chief Operating Officer
Department Head
Regional Manager
Branch Manager
Senior Manager
Supervisor
Team Leader
Administrator
Executive
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