The Separation Notice From Job is a crucial document in Malaysian employment practice, used to formally communicate the termination of employment between an employer and employee. It must comply with the Malaysian Employment Act 1955 and other relevant employment legislation, making it essential for proper workforce management and legal compliance. This document is typically issued when employment is terminated due to various reasons such as resignation, retirement, redundancy, or performance issues. It includes critical information such as the effective date of termination, notice period details, final payment calculations, and any post-employment obligations. The notice serves as both a legal record and a practical guide for both parties during the separation process, ensuring all statutory requirements are met and both parties' rights are protected under Malaysian law.
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1. Letter Header: Company letterhead, date, reference number, and mode of delivery (e.g., hand delivery, registered post)
2. Employee Details: Full name, employee ID, position, and department of the employee
3. Termination Statement: Clear statement of employment termination with effective date
4. Notice Period: Specification of notice period as per employment contract or Employment Act 1955
5. Last Working Day: Clear statement of the employee's final working day
6. Final Payment Details: Overview of final payment including salary, unused leave, and other entitlements
7. Company Property: Instructions regarding return of company property
8. Acknowledgment: Space for employee signature acknowledging receipt of the notice
1. Garden Leave: Include when employee is required to serve notice period away from office
2. Restrictive Covenants: Reminder of post-employment obligations if applicable
3. Continuation of Benefits: Details of any benefits extending beyond termination date
4. Reference Provision: Information about company's policy on providing references
5. Exit Interview: Include if company requires an exit interview
6. Severance Package: Details of any additional compensation package if applicable
7. Ongoing Projects Handover: Include for positions requiring detailed handover of responsibilities
1. Schedule A - Final Payment Calculation: Detailed breakdown of final payment including basic salary, prorated bonus, leave encashment
2. Schedule B - Company Property Checklist: List of company property to be returned
3. Schedule C - Employee Benefits Status: Summary of status of various benefits and entitlements
4. Schedule D - Handover Checklist: Detailed list of documents, tasks, and responsibilities to be handed over
Relevant legal definitions
Company
Employee
Employment Contract
Effective Date
Last Working Day
Notice Period
Final Payment
Basic Salary
Accrued Benefits
Severance Payment
Company Property
Confidential Information
Garden Leave
Handover Period
Employment Act
Identity Card
Termination Date
Outstanding Leave
Prorated Bonus
Exit Clearance
Restrictive Covenant
Reference Letter
Employment Benefits
Statutory Contributions
Final Settlement
Employee
Employment Contract
Effective Date
Last Working Day
Notice Period
Final Payment
Basic Salary
Accrued Benefits
Severance Payment
Company Property
Confidential Information
Garden Leave
Handover Period
Employment Act
Identity Card
Termination Date
Outstanding Leave
Prorated Bonus
Exit Clearance
Restrictive Covenant
Reference Letter
Employment Benefits
Statutory Contributions
Final Settlement
Clauses
Notice Period
Final Payment
Company Property Return
Confidentiality
Non-Competition
Non-Solicitation
Post-Employment Obligations
Benefits Termination
Reference Provision
Full and Final Settlement
Handover Requirements
Outstanding Leave
Statutory Contributions
Exit Procedures
Acknowledgment
Governing Law
Final Payment
Company Property Return
Confidentiality
Non-Competition
Non-Solicitation
Post-Employment Obligations
Benefits Termination
Reference Provision
Full and Final Settlement
Handover Requirements
Outstanding Leave
Statutory Contributions
Exit Procedures
Acknowledgment
Governing Law
Relevant Industries
Banking and Financial Services
Manufacturing
Technology and IT
Retail and Consumer Goods
Healthcare
Education
Construction
Professional Services
Telecommunications
Energy and Utilities
Hospitality and Tourism
Logistics and Transportation
Media and Entertainment
Real Estate
Agriculture
Relevant Teams
Human Resources
Legal
Finance
Operations
Sales
Marketing
Information Technology
Customer Service
Production
Research and Development
Administration
Quality Assurance
Supply Chain
Public Relations
Corporate Communications
Relevant Roles
Chief Executive Officer
Managing Director
General Manager
Department Manager
Project Manager
Senior Executive
Executive
Administrator
Supervisor
Technical Specialist
Sales Representative
Customer Service Representative
Operations Manager
Finance Manager
HR Manager
Marketing Manager
Software Developer
Account Manager
Production Worker
Administrative Assistant
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