The End of Probation Period Letter is a critical document in Malaysian employment practice that formalizes the transition of an employee from probationary to permanent status, or communicates alternative outcomes such as probation extension or termination. This document is typically issued at the conclusion of the standard probationary period, which usually ranges from 3 to 6 months under Malaysian employment practices. The letter must comply with the Employment Act 1955 and related Malaysian employment regulations, particularly regarding terms of employment and notice periods. It serves as an official record of the employee's status change and typically includes important details such as confirmation date, revised compensation and benefits (if applicable), and any new terms of employment that take effect upon confirmation.

1. Letter Header: Company letterhead, date, reference number, and addressee details

2. Subject Line: Clear indication that this is an End of Probation Period Letter

3. Employee Information: Employee's name, position, department, and employee ID

4. Confirmation Status: Clear statement of whether the employee has successfully completed the probation period

5. Effective Date: Specification of when the confirmation takes effect

6. Basic Employment Terms: Confirmation of basic salary, position title, and reporting structure

7. Acknowledgment: Space for employee's signature to acknowledge receipt and acceptance

8. Closing: Signature block for authorized signatory, including name and designation