The Termination Letter Due To Violation Of Company Policy is a crucial document in Malaysian employment practice, used when an employer needs to formally end an employment relationship due to breaches of company policies. It must comply with the Employment Act 1955 and related Malaysian labor laws, ensuring procedural fairness and proper documentation of the termination grounds. The document is typically issued after conducting internal investigations and following progressive disciplinary procedures. It should clearly state the specific policy violations, reference any prior warnings, and outline the termination terms including notice period or payment in lieu, final settlements, and post-employment obligations. This document serves both as legal notice and as evidence in potential unfair dismissal claims before the Malaysian Industrial Court.
Your data doesn't train Genie's AI
You keep IP ownership of your information
Thank you! Your submission has been received!
Oops! Something went wrong while submitting the form.
OR
Let Genie AI's market-leading legal AI identify missing terms, unusual language, compliance issues and more - in just seconds.
Upload your Doc
1. Letter Header: Company letterhead, date, reference number, and delivery method (e.g., hand delivery/AR registered)
2. Recipient Details: Employee's full name, position, employee ID, and department
3. Subject Line: Clear indication that this is a termination letter
4. Policy Violation Reference: Specific company policy/policies that were violated, with reference numbers and dates
5. Details of Violation: Precise description of the incident(s) including dates, times, and specific actions that constituted the violation
6. Prior Warnings/Investigations: Reference to any previous warnings, investigations, or disciplinary actions related to the violation
7. Termination Statement: Clear statement of employment termination, effective date, and legal basis for termination
8. Final Payments: Information about final salary, outstanding benefits, and statutory payments
9. Company Property: List of company property to be returned and deadline for return
10. Closing: Signature block with name and position of authorized signatory
1. Non-Compete Reminder: Include when employee is bound by non-compete agreements or confidentiality clauses
2. Handover Instructions: Include for management positions or roles involving critical responsibilities
3. Appeal Process: Include when company policy allows for appeal of termination decision
4. Reference Policy: Include when specifying company's position on providing future references
5. Benefits Continuation: Include when there are specific benefits that continue post-termination
6. Legal Rights Statement: Include when required to inform employee of their right to seek legal counsel
1. Investigation Report Summary: Summary of the investigation findings that led to termination decision
2. Final Payment Calculation: Detailed breakdown of final payment including salary, notice period, and statutory benefits
3. Company Property Checklist: Itemized list of company property to be returned
4. Prior Warning Letters: Copies of previous warning letters or disciplinary action documentation
5. Relevant Policy Excerpts: Copies of the specific company policies that were violated
Relevant legal definitions
Company
Employee
Termination Date
Company Policy
Disciplinary Code
Employment Contract
Final Payment
Notice Period
Company Property
Confidential Information
Employee Handbook
Misconduct
Identity Card
Salary
Department
Position
Employment Act
Industrial Relations Act
Warning Letter
Investigation Report
Employee
Termination Date
Company Policy
Disciplinary Code
Employment Contract
Final Payment
Notice Period
Company Property
Confidential Information
Employee Handbook
Misconduct
Identity Card
Salary
Department
Position
Employment Act
Industrial Relations Act
Warning Letter
Investigation Report
Clauses
Termination Notice
Policy Violation
Investigation Findings
Final Payment
Company Property Return
Confidentiality
Non-Disclosure
Non-Compete
Non-Solicitation
Intellectual Property Rights
Post-Employment Obligations
Final Settlement
Benefits Cessation
Legal Compliance
Governing Law
Property Handover
Data Protection
Reference Policy
Acknowledgment
Policy Violation
Investigation Findings
Final Payment
Company Property Return
Confidentiality
Non-Disclosure
Non-Compete
Non-Solicitation
Intellectual Property Rights
Post-Employment Obligations
Final Settlement
Benefits Cessation
Legal Compliance
Governing Law
Property Handover
Data Protection
Reference Policy
Acknowledgment
Relevant Industries
Manufacturing
Financial Services
Technology
Healthcare
Retail
Construction
Education
Professional Services
Hospitality
Telecommunications
Transportation
Energy
Agriculture
Mining
Public Sector
Relevant Teams
Human Resources
Legal
Compliance
Industrial Relations
Employee Relations
Corporate Secretariat
Administration
Management
Relevant Roles
HR Manager
Legal Counsel
Compliance Officer
Employee Relations Manager
HR Director
Department Head
Line Manager
Human Resources Business Partner
Industrial Relations Manager
Personnel Manager
Corporate Secretary
Chief Human Resources Officer
Labor Relations Specialist
Find the exact document you need
Notice Of Termination Of Employment To Employer
A formal notice document used in Malaysia by employees to inform employers of their resignation, complying with Malaysian employment law requirements.
find out more
Realtor Termination Letter
A formal notice compliant with Malaysian law to terminate a professional relationship with a real estate agent or agency.
find out more
End Of Rent Notice Letter
A formal notice document under Malaysian law used by tenants to officially communicate their intention to end a rental agreement.
find out more
Dental Patient Termination Letter Due To Behavior
A formal letter used by Malaysian dental practices to terminate services with a patient due to behavioral issues, compliant with Malaysian dental regulations and healthcare laws.
find out more
Notice From Landlord To Tenant To Vacate
A Malaysian legal notice from landlord to tenant requiring vacation of leased premises, in compliance with local property law requirements.
find out more
Work Separation Letter
A formal document used in Malaysia to terminate employment, outlining separation terms and ensuring compliance with local employment laws.
find out more
Insurance Termination Letter From Employer
A formal notice under Malaysian law from an employer to an insurance provider terminating an insurance policy or coverage.
find out more
Vacate Notice To Landlord
A formal notice from tenant to landlord declaring intention to vacate a rental property, compliant with Malaysian tenancy laws and regulations.
find out more
Termination Letter For Awol Employee
A Malaysian law-compliant termination letter for employees who have been absent without leave (AWOL), documenting the formal end of employment.
find out more
Notification Letter For End Of Contract
A Malaysian law-compliant formal letter notifying an employee of their employment contract termination, including end date and final settlement details.
find out more
Notice To Terminate Licence To Occupy
A Malaysian legal document serving formal notice to end a property occupation license, compliant with local property and contract law requirements.
find out more
End Of Probation Period Letter
A formal Malaysian employment document confirming an employee's status following their probationary period evaluation.
find out more
Voluntary Exit Letter
A Malaysian law-compliant document formalizing an employee's voluntary resignation and the terms of their exit from employment.
find out more
Discontinuation Of Services Letter To Employee
A formal employment termination letter compliant with Malaysian employment law, providing official notification and terms of employment discontinuation.
find out more
Lease Termination By Tenant
A Malaysian legal document for tenants to formally terminate their lease agreement, complying with local property laws and contractual requirements.
find out more
Separation Notice From Job
A legally compliant Malaysian employment termination notice detailing the end of employment relationship, notice period, and final settlement terms.
find out more
Attorney Disengagement Letter
A Malaysian law-compliant formal letter used by attorneys to terminate their professional relationship with clients, addressing service termination, outstanding matters, and next steps.
find out more
Rental Termination Letter
A formal notice under Malaysian law to terminate a rental agreement, including essential termination details and compliance with local legal requirements.
find out more
Absenteeism Termination Letter
A formal letter compliant with Malaysian employment law for terminating employment due to unauthorized or excessive employee absenteeism.
find out more
Voluntary Resignation In Lieu Of Termination
A Malaysian law-compliant agreement documenting an employee's voluntary resignation as an alternative to termination, including settlement terms and mutual releases.
find out more
Termination Due To Abandonment Of Work
A Malaysian employment termination document used when an employee has abandoned their position, compliant with local employment laws.
find out more
Cancellation Of Lease Agreement
A Malaysian law-compliant agreement that formally terminates an existing lease between landlord and tenant, establishing terms for early termination and mutual release of obligations.
find out more
Termination Letter Due To Violation Of Company Policy
A Malaysian law-compliant termination letter issued to employees for company policy violations, outlining the termination grounds and terms.
find out more
Termination Letter Due To Downsizing
A Malaysian law-compliant termination letter template for employment termination due to organizational downsizing, including statutory requirements and benefits information.
find out more
Termination Due To Lack Of Work
A formal notification of employment termination due to lack of work under Malaysian law, detailing termination terms and employee entitlements.
find out more
Termination Due To Closure Of Business
A Malaysian law-compliant termination notice for employees due to business closure, including statutory requirements and settlement terms.
find out more
Daycare Termination Letter For Behavior
A formal notice terminating daycare services in Malaysia due to behavioral issues, compliant with Malaysian childcare regulations and the Child Care Centre Act 1984.
find out more
Termination Of Contract Due To Non Performance
A formal notice for contract termination due to non-performance under Malaysian law, outlining breaches, consequences, and termination terms.
find out more
Voluntary Retrenchment Letter
A Malaysian law-compliant letter documenting mutually agreed terms for voluntary employee retrenchment, including compensation and post-employment obligations.
find out more
Termination Letter Due To Financial Constraints
A Malaysian law-compliant termination letter used when ending employment due to company financial constraints.
find out more
Termination Letter After Domestic Inquiry
A formal termination letter issued under Malaysian law following a domestic inquiry process, documenting the grounds for termination and related terms.
find out more
Resignation Termination Letter
A formal letter compliant with Malaysian employment law that documents an employee's voluntary termination of employment, including notice period and termination arrangements.
find out more
Proof Of Employment Termination
A legally-compliant Malaysian employment termination document that formally confirms the end of an employment relationship and includes essential termination details.
find out more
Notice Letter From Tenant To Landlord
A formal Malaysian legal document from tenant to landlord providing notice of intention to terminate a lease or rental agreement.
find out more
Intent To Move Out Notice
A formal notice under Malaysian law informing landlords of a tenant's intention to terminate their lease and vacate the property.
find out more
Immediate Dismissal Letter
A formal letter under Malaysian law that immediately terminates employment due to serious misconduct or breach of employment terms.
find out more
End Business Relationship Letter
A formal letter under Malaysian law to officially terminate a business relationship, outlining termination terms and transition arrangements.
find out more
Employment Verification Letter For Terminated Employee
A Malaysian-compliant formal letter confirming previous employment details for a terminated employee.
find out more
Dismissal Letter Due To Theft
A Malaysian law-compliant dismissal letter for terminating employment due to theft, including investigation findings and termination terms.
find out more
Business Partnership Termination Letter
A formal document under Malaysian law used to officially terminate a business partnership, outlining dissolution terms and partner obligations.
find out more
Genie’s Security Promise
Genie is the safest place to draft. Here’s how we prioritise your privacy and security.
Your documents are private:
We do not train on your data; Genie’s AI improves independently
All data stored on Genie is private to your organisation
Your documents are protected:
Your documents are protected by ultra-secure 256-bit encryption
We are ISO27001 certified, so your data is secure
Organizational security:
You retain IP ownership of your documents and their information
You have full control over your data and who gets to see it
.png)
.png)