The Notification Letter For End Of Contract is a crucial document in Malaysian employment practice, used when an employer needs to formally communicate the conclusion of an employment contract. This document is essential for compliance with Malaysian employment law, particularly the Employment Act 1955 and the Contracts Act 1950. It is typically used when fixed-term contracts are ending, when employment is being terminated according to contractual terms, or when either party has given notice as per the employment agreement. The letter serves multiple purposes: it provides official documentation of the employment end date, confirms the notice period, outlines final payment arrangements, and specifies any post-employment obligations. This formal communication helps prevent misunderstandings and potential disputes while ensuring legal compliance in the Malaysian jurisdiction.
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1. Letter Header: Company letterhead, date, reference number, and formal addressing of the employee
2. Subject Line: Clear indication that this is a notification of contract end/termination
3. Contract Reference: Reference to the original employment contract and its terms regarding termination
4. Notification Statement: Formal statement declaring the end of contract and the effective date
5. Notice Period: Specification of the notice period as per Malaysian Employment Law and contract terms
6. Final Working Day: Clear statement of the employee's last working day
7. Final Settlement: Overview of final payment, including salary, unused leave, and other entitlements
8. Company Property: Requirements for returning company property and documents
9. Closing Statement: Professional conclusion including appreciation for service
10. Signature Block: Official signature, name, and designation of the authorized person
1. Transition Plan: Include when handover of duties is required, outlining the transition process
2. Exit Interview: Include when company policy requires an exit interview process
3. Non-Compete Reminder: Include when the original contract contains non-compete or confidentiality clauses
4. Reference Offer: Include when the company is willing to provide employment references
5. Benefits Continuation: Include when there are post-employment benefits or insurance matters to address
6. Outstanding Matters: Include when there are pending projects or responsibilities to be addressed
1. Final Payment Calculation: Detailed breakdown of final payment including salary, pro-rated bonus, leave encashment, etc.
2. Handover Checklist: List of items, documents, and responsibilities to be handed over
3. Company Property List: Itemized list of company property to be returned
4. Exit Clearance Form: Standard form listing all departments that need to clear the employee
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