A Pre-Termination Notice is a crucial document in Malaysian employment practice that serves as a formal communication tool between employers and employees. This document is typically used when an employer needs to initiate the termination process while ensuring compliance with Malaysian employment law, particularly the Employment Act 1955 and the Industrial Relations Act 1967. The notice provides essential information including the notice period, final working day, payment details, and handover requirements. It helps manage the transition period professionally while protecting both parties' interests and ensuring legal compliance. The document is particularly important in situations requiring careful handling of sensitive employment matters and where clear documentation of the pre-termination process is necessary.
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1. Sender's Details: Full company name, registration number, and address of the employer
2. Date: The official date of the notice issuance
3. Recipient's Details: Employee's full name, position, and employee ID number
4. Subject Line: Clear indication that this is a Pre-Termination Notice
5. Notice Period Statement: Clear statement of the notice period being given and the effective final date of employment
6. Reason for Pre-Termination: Brief, professional explanation of the circumstances leading to pre-termination
7. Final Payment Details: Overview of salary, unused leave, and other entitlements to be paid
8. Handover Requirements: List of company property to be returned and work responsibilities to be handed over
9. Signature Block: Authorized signatory details and space for signature
1. Garden Leave: Include when the employee is required to serve their notice period away from the workplace
2. Non-Compete Reminder: Include when the employee is bound by post-employment restrictions
3. Benefits Continuation: Include when there are specific arrangements for continuation or termination of benefits
4. Exit Interview: Include when an exit interview process is required
5. Reference Provision: Include when addressing the provision of future employment references
6. Outstanding Loans: Include when there are outstanding company loans or advances to be settled
1. Schedule A - Final Payment Calculation: Detailed breakdown of final payment including salary, pro-rated bonus, leave encashment, and any other entitlements
2. Schedule B - Company Property Checklist: Itemized list of company property to be returned including equipment, access cards, documents
3. Schedule C - Handover Checklist: Detailed list of projects, responsibilities and documents to be handed over
4. Appendix 1 - Relevant Employment Contract Clauses: Extract of relevant clauses from the employment contract regarding termination
Relevant legal definitions
Clauses
Relevant Industries
Banking and Financial Services
Manufacturing
Technology and IT
Professional Services
Retail and Consumer
Healthcare
Education
Construction
Telecommunications
Oil and Gas
Hospitality
Logistics and Transportation
Relevant Teams
Human Resources
Legal
Senior Management
Operations
Administration
Compliance
Finance
Corporate Services
Relevant Roles
Human Resources Director
HR Manager
Legal Counsel
Department Manager
Senior Executive
Chief Executive Officer
Managing Director
Operations Manager
Project Manager
Administrative Manager
Finance Director
Regional Manager
Branch Manager
General Manager
Department Head
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