The Termination Letter For Not Reporting To Work is a crucial document used in Malaysian employment contexts when an employee has failed to attend work without authorization or valid justification. This document must comply with the Employment Act 1955 and related Malaysian employment regulations, requiring careful documentation of the unauthorized absence, previous warnings, and communication attempts. It should detail the specific grounds for termination, reference relevant employment contract clauses, and include information about final settlements and company property return. The letter serves as legal evidence in case of future disputes and must follow proper procedural requirements under Malaysian law to prevent claims of wrongful termination.
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1. Letter Header: Company letterhead, date, reference number, and mode of delivery (e.g., AR Registered)
2. Recipient Details: Employee's full name, position, employee ID, and complete address
3. Subject Line: Clear indication that this is a termination letter
4. Employment Details: Reference to employment contract date and position
5. Absence Details: Specific dates and duration of unauthorized absence
6. Previous Communications: Reference to any warning letters, show cause letters, or attempts to contact
7. Termination Statement: Clear statement of termination and its effective date
8. Legal Basis: Reference to relevant clauses in employment contract and Employment Act 1955
9. Final Settlement: Information about final salary, outstanding benefits, and payment timing
1. Return of Company Property: Include when employee has company assets to return
2. Non-Competition Reminder: Include if employment contract contains non-compete clauses
3. Certificate of Service: Include if company policy requires providing service letter
4. Appeal Process: Include if company policy allows for appeal of termination decision
5. Outstanding Loans: Include if employee has outstanding loans or advances to be settled
6. Handover Instructions: Include if there are specific handover requirements for ongoing work
1. Attendance Records: Documentation of unauthorized absences and attendance history
2. Warning Letters: Copies of previous warning letters or show cause notices
3. Communication Log: Record of attempted communications with employee
4. Final Settlement Calculation: Detailed breakdown of final payment including salary, benefits, and deductions
Relevant legal definitions
Clauses
Relevant Industries
Manufacturing
Services
Technology
Retail
Construction
Healthcare
Education
Financial Services
Hospitality
Logistics
Oil and Gas
Agriculture
Public Sector
Telecommunications
Relevant Teams
Human Resources
Legal
Operations
Administration
Compliance
Industrial Relations
Personnel Management
Employee Relations
Corporate Services
Relevant Roles
HR Manager
HR Director
Department Manager
Line Manager
Operations Manager
HR Executive
HR Business Partner
General Manager
Company Director
Operations Director
Regional Manager
Branch Manager
Site Supervisor
Project Manager
Administrative Manager
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