Internal Offer Letter Template for Indonesia

The Internal Offer Letter is a crucial document in the Indonesian employment process, serving as the initial formal communication of employment terms between an employer and a potential employee. This document type is used when a company has selected a candidate and wishes to formally extend an employment offer, whether for permanent or fixed-term positions. The letter must comply with Indonesian labor laws, particularly Law No. 13 of 2003 on Manpower and its implementing regulations, while clearly communicating the essential terms of employment. The Internal Offer Letter typically precedes the more detailed employment agreement and should include all mandatory elements required by Indonesian law, such as position details, compensation structure, benefits, and working arrangements. It serves as a preliminary agreement that, once accepted, creates a binding commitment subject to any conditions specified in the offer.

1. Company Letterhead and Date: Official company letterhead with complete legal entity name, address, and date of the offer

2. Recipient Details: Full name and address of the prospective employee

3. Position and Role: Specific job title, department, and reporting relationship

4. Employment Status: Clear indication of whether the position is permanent or fixed-term, and expected start date

5. Compensation Package: Base salary, allowances, and other monetary benefits in accordance with Indonesian wage regulations

6. Working Hours and Location: Standard working hours, work location, and any flexibility arrangements

7. Benefits: Mandatory benefits including BPJS (social security and healthcare) and other company-provided benefits

8. Leave Entitlements: Annual leave, sick leave, and other statutory leave entitlements

9. Probation Period: Duration and terms of the probationary period as per Indonesian labor law

10. Acceptance and Response: Instructions for accepting the offer and deadline for response

11. Signature Block: Space for authorized company representative's signature and company stamp