The Internship Offer Letter is a crucial document used by Indonesian companies when formally offering internship positions to candidates. It serves as the first step in establishing a legal internship relationship under Indonesian law, particularly complying with Law No. 13 of 2003 on Manpower and related regulations. This document is typically used when a company has selected an intern following their recruitment process and needs to formally communicate the offer and terms of the internship. The letter includes essential information such as position details, duration, compensation (if any), working conditions, and basic terms of the internship program. It's designed to protect both the company's and intern's interests while ensuring compliance with Indonesian labor laws and regulations regarding internship programs.
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1. Company Letterhead and Date: Official company letterhead including company details and the date of the letter
2. Recipient Details: Intern's full name and address
3. Subject Line: Clear indication that this is an internship offer
4. Opening Paragraph: Formal offer of internship position and expression of interest in the candidate
5. Position and Department: Specific internship role and department/team placement
6. Duration and Dates: Start and end dates of the internship and weekly schedule
7. Supervisor Details: Name and position of the assigned supervisor
8. Compensation: Details of any stipend, allowance, or benefits (if applicable)
9. Basic Terms and Conditions: Working hours, location, and basic expectations
10. Confidentiality Statement: Basic confidentiality requirements
11. Acceptance Instructions: How to accept the offer and deadline for acceptance
12. Closing: Formal closing with signature block for authorized company representative
1. Transportation Allowance: Include when offering transportation benefits or allowance
2. Meal Allowance: Include when offering meal benefits or allowance
3. Equipment Provision: Include when providing company equipment or resources
4. Training Program Overview: Include when there is a structured training program
5. Performance Evaluation Process: Include when there is a formal evaluation system
6. Potential for Future Employment: Include when there's possibility of permanent employment post-internship
7. Insurance Coverage: Include when offering health or accident insurance coverage
1. Internship Program Schedule: Detailed weekly/monthly schedule of the internship program
2. Code of Conduct: Company's code of conduct and basic rules
3. Workplace Policies: Relevant company policies (dress code, attendance, etc.)
4. Training Schedule: If applicable, schedule of training sessions or workshops
5. Benefits Overview: Detailed explanation of any benefits provided
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