Proposal Offer Letter Template for Indonesia

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Key Requirements PROMPT example:

Proposal Offer Letter

"I need a Proposal Offer Letter for my technology company based in Jakarta to offer cloud computing services to a major retail chain, including implementation timeline starting March 2025 and monthly subscription pricing structure."

Document background
The Proposal Offer Letter is a crucial business document used in Indonesian commercial practice when one entity wishes to formally present a business proposition to another. It serves as the foundation for potential business relationships and subsequent contractual arrangements. These letters must comply with Indonesian law, particularly the Civil Code (Kitab Undang-undang Hukum Perdata) and Law No. 24 of 2009 regarding language requirements. The document typically includes detailed commercial terms, pricing, scope of services or products, validity period, and conditions for acceptance. While originally drafted in English, Indonesian law requires such documents to be accompanied by an Indonesian language version, with the Indonesian version prevailing in case of inconsistency.
Suggested Sections

1. Letter Header: Company letterhead, date, reference number, and formal addressing of recipient with complete details

2. Subject Line: Clear identification of the proposal purpose

3. Opening Paragraph: Professional introduction and context of the proposal

4. Proposal Overview: Brief summary of the key elements of the proposal

5. Scope of Offer: Detailed description of products/services being offered

6. Commercial Terms: Pricing, payment terms, and key commercial conditions

7. Validity Period: Clear statement of how long the offer remains valid

8. Next Steps: Process for acceptance and moving forward

9. Closing: Professional closing statement, signature block with authorized signatory details

Optional Sections

1. Technical Specifications: Detailed technical information when offering specific products or technical services

2. Implementation Timeline: Proposed schedule of delivery or implementation when relevant to the offer

3. Company Profile: Brief introduction of the offering company when dealing with new potential clients

4. References: List of relevant previous projects or clients when beneficial for building credibility

5. Terms and Conditions: Additional standard terms when the offer complexity requires more detailed conditions

6. Compliance Statement: Statement of compliance with specific regulations when required for regulated industries

Suggested Schedules

1. Price Schedule: Detailed breakdown of pricing components and options

2. Technical Specifications Appendix: Detailed technical requirements and specifications

3. Service Level Details: Specific service levels and performance metrics being offered

4. Draft Contract: If applicable, a draft of the proposed final agreement for reference

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant Industries

Manufacturing

Technology

Professional Services

Construction

Real Estate

Retail

Healthcare

Education

Financial Services

Energy

Mining

Agriculture

Telecommunications

Transportation

Logistics

Consumer Goods

Industrial Services

Relevant Teams

Legal

Commercial

Business Development

Sales

Operations

Procurement

Finance

Corporate Affairs

Compliance

Project Management

Account Management

Relevant Roles

Business Development Manager

Sales Director

Commercial Manager

Chief Executive Officer

Managing Director

Contract Manager

Legal Counsel

Chief Commercial Officer

Proposal Manager

Account Executive

Business Unit Head

Regional Director

Country Manager

Procurement Manager

Project Manager

Operations Director

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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