Conditional Offer Letter Template for Indonesia

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Key Requirements PROMPT example:

Conditional Offer Letter

"I need a Conditional Offer Letter for a Senior Software Development Manager position in Jakarta, Indonesia, with a planned start date of March 1, 2025, including conditions for technical skills assessment, background verification, and a non-compete clause for the technology sector."

Document background
The Conditional Offer Letter is a crucial document in the Indonesian employment process, typically used when companies wish to extend an employment offer subject to specific conditions such as background checks, medical examinations, or document verification. This document serves as a preliminary step before the formal employment agreement, outlining key terms while protecting the company's interests by clearly stating conditions that must be fulfilled. Under Indonesian law, particularly Law No. 13 of 2003 on Manpower, the Conditional Offer Letter must include certain mandatory elements and comply with local labor regulations. It's commonly used for both domestic and international hires, and can be adapted for various position levels from entry-level to executive roles.
Suggested Sections

1. Letter Header: Company letterhead, date, reference number, and addressee details

2. Opening Statement: Clear statement of the conditional offer and the position being offered

3. Position Details: Job title, department, reporting relationship, and brief description of key responsibilities

4. Employment Terms: Type of employment (permanent/fixed-term), start date, work location, working hours

5. Compensation Package: Basic salary, mandatory allowances, and other guaranteed compensation components as required by Indonesian law

6. Conditions of Offer: Specific conditions that must be met before the offer becomes final (e.g., background check, medical examination, work permit)

7. Benefits Summary: Overview of BPJS participation and other standard benefits as per company policy

8. Acceptance Instructions: How and when to accept the offer, documentation required, and deadline for acceptance

9. Closing: Signature block for authorized company representative and contact information for queries

Optional Sections

1. Probationary Period: Include when the position is subject to a probationary period as allowed under Indonesian law

2. Non-Compete Clause: Include for senior positions or roles with access to confidential information

3. Relocation Package: Include when offering relocation assistance for positions requiring movement to a new location

4. Training Requirements: Include when the role requires specific training or certifications to be completed

5. Foreign Worker Requirements: Include specific visa and work permit requirements for expatriate hires

6. Performance Bonus Structure: Include when offering performance-based incentives or bonuses

7. Education Assistance: Include when offering support for further education or professional certifications

Suggested Schedules

1. Job Description: Detailed description of the role, responsibilities, and expectations

2. Benefits Details: Comprehensive explanation of company benefits, insurance coverage, and BPJS participation

3. Required Documents Checklist: List of documents needed for employment processing

4. Medical Examination Form: Standard medical examination requirements and designated healthcare providers

5. Company Policies Summary: Key company policies that the candidate needs to be aware of before accepting

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant Industries

Technology

Manufacturing

Financial Services

Retail

Healthcare

Education

Construction

Mining

Agriculture

Telecommunications

Professional Services

Hospitality

Energy

Transportation

E-commerce

Relevant Teams

Human Resources

Legal

Finance

Operations

Information Technology

Marketing

Sales

Research and Development

Administration

Production

Quality Assurance

Customer Service

Corporate Communications

Procurement

Compliance

Relevant Roles

Chief Executive Officer

Chief Financial Officer

General Manager

Department Head

Senior Manager

Project Manager

Software Engineer

Financial Analyst

Human Resources Manager

Marketing Executive

Sales Representative

Operations Manager

Research Scientist

Legal Counsel

Administrative Assistant

Production Supervisor

Quality Control Inspector

Customer Service Representative

Technical Specialist

Branch Manager

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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