Confirmation Of Acceptance Letter Template for Indonesia

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Key Requirements PROMPT example:

Confirmation Of Acceptance Letter

"I need a Confirmation of Acceptance Letter to formally accept a technology services proposal from PT Global Solutions, with acceptance effective from March 15, 2025, including conditions about phased implementation and bilingual Indonesian-English format."

Document background
The Confirmation of Acceptance Letter is a crucial business document used in Indonesian commercial practice to formally acknowledge and accept business proposals, offers, or appointments. It serves as a bridge between initial negotiations and final execution, providing clear documentary evidence of acceptance. The document must comply with Indonesian legal requirements, including the Civil Code (KUHPerdata) provisions on contract formation, language requirements under Law No. 24 of 2009, and stamp duty regulations. This letter type is particularly important in Indonesian business culture, where formal written communication is highly valued and often required for legal certainty. The Confirmation of Acceptance Letter typically includes references to original offers, specific acceptance terms, and necessary authorizations, serving as a key document in establishing binding business relationships.
Suggested Sections

1. Letter Header: Complete business letterhead including date, reference number, and proper addressing to recipient

2. Subject Line: Clear indication of the letter's purpose - Confirmation of Acceptance for [specific matter]

3. Opening Reference: Reference to the original offer/proposal/appointment being accepted, including relevant dates and reference numbers

4. Confirmation Statement: Clear and unequivocal statement of acceptance of the offer/proposal/appointment

5. Key Terms Restatement: Brief restatement of the essential terms being accepted to ensure clarity and prevent future disputes

6. Commencement Details: Specific details about when the acceptance takes effect and any immediate next steps

7. Closing Statement: Professional closing with any standard reservations or conditions

8. Signature Block: Proper signature block including name, title, and company details of the authorized signatory

Optional Sections

1. Conditional Acceptance Clauses: Used when acceptance is subject to specific conditions that must be met

2. Timeline Overview: Include when there are specific milestones or deadlines that need to be highlighted

3. Contact Person Details: When a specific person is designated for follow-up communications

4. Compliance Statement: Statement confirming compliance with specific regulations or requirements, if relevant to the acceptance

5. Bilingual Format: Parallel Indonesian and English text when required under Law No. 24 of 2009

Suggested Schedules

1. Original Offer/Proposal Reference: Copy or summary of the original offer or proposal being accepted

2. Authorization Documentation: If required, proof of authority to accept on behalf of the organization

3. Specific Terms and Conditions: If referenced in the acceptance letter, detailed terms that form part of the acceptance

4. Supporting Documents: Any relevant certificates, licenses, or other documents specifically referenced in the acceptance

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant Industries

Manufacturing

Construction

Professional Services

Technology

Financial Services

Real Estate

Healthcare

Education

Retail

Energy

Transportation

Telecommunications

Mining

Agriculture

Hospitality

Relevant Teams

Legal

Procurement

Business Development

Human Resources

Operations

Commercial

Compliance

Corporate Secretariat

Contract Administration

Risk Management

Relevant Roles

Chief Executive Officer

Managing Director

Chief Legal Officer

Legal Counsel

Contract Manager

Business Development Manager

Procurement Manager

Human Resources Director

Project Manager

Operations Director

Commercial Director

Corporate Secretary

Compliance Officer

Department Head

Senior Manager

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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