Offer Letter Form Template for Indonesia

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Key Requirements PROMPT example:

Offer Letter Form

"I need an Indonesian Offer Letter Form for a Senior Software Engineer position with a base salary of IDR 30,000,000 per month, including stock options and relocation package from Singapore, with employment starting March 1, 2025."

Document background
The Offer Letter Form is a crucial document in Indonesian employment practices, serving as the initial formal communication of employment terms between an employer and a prospective employee. It is typically used after successful completion of the recruitment process and before the commencement of employment. The document must align with Indonesian labor regulations, particularly Law No. 13 of 2003 on Manpower and its implementing regulations, while clearly communicating the employment terms to the candidate. The letter includes essential information such as position, compensation, benefits, working hours, and employment status, forming the foundation for the subsequent employment relationship. This document is particularly important in Indonesia's business environment where formal documentation of employment terms is required for legal compliance and clarity in employer-employee relationships.
Suggested Sections

1. Company Letterhead and Date: Official company letterhead including company name, address, and date of the letter

2. Candidate Information: Full name and address of the prospective employee

3. Position Details: Job title, department, and reporting relationship

4. Employment Status: Whether permanent or fixed-term, including probation period if applicable

5. Start Date: Proposed commencement date of employment

6. Compensation Package: Base salary, allowances, and other monetary benefits

7. Working Hours and Location: Standard working hours, work location, and any flexibility arrangements

8. Leave Entitlements: Annual leave, sick leave, and other leave entitlements

9. Statutory Benefits: BPJS Healthcare and Employment benefits as required by Indonesian law

10. Confidentiality Statement: Basic confidentiality obligations

11. Acceptance Terms: How and when to accept the offer, including deadline

12. Signature Block: Space for authorized company representative's signature and candidate's acceptance

Optional Sections

1. Relocation Package: Include when offering relocation assistance to candidates from different cities/countries

2. Stock Options/Equity: Include when offering company shares or stock options as part of compensation

3. Performance Bonus: Include when offering variable pay based on performance

4. Non-Compete Clause: Include for senior positions or roles with access to sensitive information

5. Training Commitments: Include when specific training programs are part of the employment offer

6. Flexible Working Arrangements: Include when offering remote work or flexible hours options

7. International Assignment Terms: Include for expatriate positions or roles involving international travel

Suggested Schedules

1. Job Description: Detailed description of roles, responsibilities, and key performance indicators

2. Benefits Summary: Comprehensive list of company benefits and eligibility criteria

3. Company Policies Overview: Summary of key company policies applicable to the position

4. Required Documents Checklist: List of documents needed for employment registration and BPJS enrollment

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant Industries

Technology

Manufacturing

Financial Services

Retail

Healthcare

Education

Construction

Mining

Telecommunications

Professional Services

Hospitality

Agriculture

Energy

Transportation

E-commerce

Relevant Teams

Human Resources

Legal

Finance

Operations

Sales

Marketing

Information Technology

Research and Development

Customer Service

Production

Quality Assurance

Supply Chain

Administration

Business Development

Corporate Communications

Relevant Roles

Chief Executive Officer

Chief Financial Officer

Operations Manager

Software Engineer

Sales Representative

Marketing Manager

Human Resources Director

Project Manager

Administrative Assistant

Research Analyst

Production Supervisor

Account Manager

Customer Service Representative

Data Scientist

Financial Analyst

Legal Counsel

Business Development Manager

Quality Assurance Specialist

Supply Chain Manager

Technical Support Engineer

Industries
Law No. 13 of 2003 on Manpower (Labor Law): The main employment law in Indonesia that regulates fundamental aspects of employment relationships, including employment agreements, working conditions, and basic rights and obligations of employers and employees
Government Regulation No. 35 of 2021: Implementing regulation for fixed-term employment agreements, outsourcing, working hours, and rest periods, which affects how employment terms should be structured in offer letters
Law No. 11 of 2020 on Job Creation (Omnibus Law): Recent reform law that amended various provisions of the Labor Law, including changes to employment terms and conditions that need to be reflected in employment documentation
Indonesian Civil Code (KUHPerdata): Provides basic principles of contract law that apply to employment agreements and offer letters, including requirements for valid contracts
Minister of Manpower Regulation No. 7 of 2013: Regulates the requirements for employment agreements, including minimum provisions that must be included in employment documentation
Law No. 40 of 2004 on National Social Security System: Regulates mandatory social security and healthcare benefits that should be mentioned in employment offers
Law No. 11 of 2008 on Electronic Information and Transactions: Relevant for electronic offer letters and protection of personal data in employment documentation
Minister of Manpower Regulation No. 150 of 2000: Governs severance pay, service pay, and compensation pay that may need to be referenced in employment terms
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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