Work Order Acceptance Letter Template for Indonesia

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Key Requirements PROMPT example:

Work Order Acceptance Letter

"I need a Work Order Acceptance Letter for a construction site preparation project in Jakarta, confirming our acceptance of a 3-month work order starting March 1, 2025, with specific emphasis on health and safety compliance and local permits."

Document background
The Work Order Acceptance Letter is a critical business document used in Indonesian commercial transactions when a service provider formally accepts a work order from a client. This document is essential in situations where formal confirmation of work requirements, terms, and conditions is necessary before commencing services or projects. It serves as a legal record of the service provider's acknowledgment and acceptance of the work specifications, timeline, and commercial terms outlined in the original work order. Governed by Indonesian law, including Law No. 13 of 2003 on Manpower and the Indonesian Civil Code, this document forms part of the contractual documentation between parties and helps prevent future disputes by clearly documenting the agreed terms. The Work Order Acceptance Letter is particularly important in regulated industries where formal documentation of work acceptance is required for compliance and audit purposes.
Suggested Sections

1. Letter Header: Company letterhead, date, reference number, and recipient's complete address

2. Subject Line: Clear indication that this is a Work Order Acceptance Letter with reference to the original work order number

3. Work Order Reference: Details of the original work order being accepted, including date received and any reference numbers

4. Confirmation Statement: Clear statement of acceptance of the work order and its terms

5. Work Specifications: Summary of key work requirements being accepted, including scope, deliverables, and timeline

6. Commercial Terms: Confirmation of agreed pricing, payment terms, and any financial conditions

7. Timeline Confirmation: Acknowledgment of start date, completion date, and any key milestones

8. Execution Block: Signature block with name, title, and company stamp (if applicable)

Optional Sections

1. Special Conditions: Any specific conditions or deviations from standard terms that need to be highlighted, used when there are unique requirements or variations from the original work order

2. Resource Allocation: Details of team members or resources assigned to the project, used for larger or more complex work orders

3. Health and Safety Compliance: Specific mention of health and safety requirements, used when work involves physical or high-risk activities

4. Quality Assurance Statement: Specific quality standards or certifications that will be adhered to, used when quality requirements are critical to the work

5. Contact Information: Designated contact persons and their details, used when multiple stakeholders are involved

Suggested Schedules

1. Schedule A - Detailed Work Breakdown: Detailed breakdown of work tasks and specifications, attached when the scope is complex

2. Schedule B - Price Schedule: Detailed pricing breakdown and payment milestones, attached for projects with multiple cost components

3. Schedule C - Timeline Chart: Detailed project timeline or Gantt chart, attached for projects with multiple phases or milestones

4. Appendix 1 - Technical Specifications: Detailed technical requirements or specifications, attached when technical details are extensive

5. Appendix 2 - Required Certifications: Copies of relevant certifications or permits, attached when specific qualifications are required

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant Industries

Construction

Manufacturing

Professional Services

Information Technology

Engineering

Facilities Management

Maintenance Services

Consulting

Industrial Services

Technical Services

Logistics

Infrastructure Development

Relevant Teams

Legal

Operations

Procurement

Project Management

Commercial

Business Development

Compliance

Administration

Finance

Technical Services

Relevant Roles

Project Manager

Operations Director

Contract Administrator

Procurement Manager

Legal Counsel

Business Development Manager

Account Manager

Operations Manager

Site Supervisor

Technical Director

Commercial Manager

Compliance Officer

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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