Offer Proposal Template for Indonesia

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Key Requirements PROMPT example:

Offer Proposal

"I need an Offer Proposal for supplying industrial machinery and maintenance services to a mining company in Jakarta, with delivery scheduled for March 2025, including technical specifications and service level agreements for a 3-year maintenance period."

Document background
The Offer Proposal is a crucial business document used in Indonesian commercial practice when one party wishes to formally present a business proposition to another. It serves as a preliminary step in contract formation, outlining specific terms, conditions, and commercial details of the proposed transaction. Under Indonesian law, while an Offer Proposal itself is not a binding contract, it can form the basis for a legally binding agreement once accepted. The document typically includes detailed information about the offering party, scope of products or services, pricing, delivery terms, and conditions for acceptance. It must comply with Indonesian Civil Code requirements and relevant sector-specific regulations. This document is particularly important in formal business transactions, government tenders, and international trade dealings where clear communication of terms and conditions is essential for avoiding misunderstandings and ensuring legal compliance.
Suggested Sections

1. Letter Head and Date: Company letterhead, date, and reference number of the proposal

2. Recipient Details: Complete name and address of the recipient organization/individual

3. Subject Line: Clear, specific title of the proposal

4. Introduction: Brief introduction of the offering company and purpose of the proposal

5. Executive Summary: Concise overview of the key elements of the offer

6. Scope of Offer: Detailed description of products/services being offered

7. Commercial Terms: Pricing, payment terms, and delivery conditions

8. Timeline: Proposed schedule for delivery or implementation

9. Validity Period: Duration for which the offer remains valid

10. Terms and Conditions: Key legal terms governing the offer

11. Contact Information: Details of key contact person for further discussions

12. Closing and Signature: Formal closing, name and signature of authorized representative

Optional Sections

1. Company Profile: Detailed information about the offering company, used when recipient is not familiar with the organization

2. Technical Specifications: Detailed technical information, included for complex products or services

3. Implementation Plan: Detailed execution methodology, included for complex service offerings

4. Team Structure: Key personnel and their roles, relevant for service-based proposals

5. Quality Assurance: Quality control measures and certifications, important for manufacturing or technical proposals

6. Risk Management: Identified risks and mitigation strategies, included for high-value or complex projects

7. References: Past relevant projects or client references, useful for building credibility

8. Compliance Statement: Statement of compliance with specific regulations or requirements, included when legally required or requested

Suggested Schedules

1. Detailed Price Breakdown: Itemized pricing information including unit costs, quantities, and total calculations

2. Technical Specifications: Detailed technical drawings, specifications, or requirements

3. Service Level Agreement: Proposed service levels and performance metrics

4. Product Catalogue: Detailed product information, specifications, and images

5. Project Timeline: Detailed implementation schedule with milestones and dependencies

6. Company Credentials: Certificates, licenses, and other relevant company documents

7. Terms and Conditions: Complete standard terms and conditions referenced in the main document

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant Industries

Manufacturing

Technology

Construction

Professional Services

Retail

Energy

Mining

Agriculture

Healthcare

Education

Financial Services

Telecommunications

Transportation and Logistics

Real Estate

Consumer Goods

Infrastructure

Relevant Teams

Sales

Business Development

Legal

Commercial

Operations

Finance

Procurement

Technical

Risk and Compliance

Project Management

Marketing

Product Development

Strategy

Customer Relations

Relevant Roles

Business Development Manager

Sales Director

Commercial Manager

Project Manager

Legal Counsel

Contract Administrator

Chief Executive Officer

Managing Director

Operations Manager

Procurement Manager

Technical Director

Finance Manager

Regional Manager

Account Executive

Proposal Manager

Business Analyst

Risk Manager

Compliance Officer

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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