Offer Proposal Template for Philippines

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Key Requirements PROMPT example:

Offer Proposal

"I need an Offer Proposal for providing IT consulting services to a government agency in Manila, including cyber security assessment and staff training, with service delivery to commence in March 2025 and run for 18 months."

Document background
The Offer Proposal is a crucial business document used in the Philippine business environment when one party wishes to formally present terms and conditions for a potential business arrangement. This document type is particularly relevant when companies or individuals need to make formal business propositions, whether for products, services, or partnerships. The Offer Proposal must comply with Philippine Civil Code requirements regarding contract formation and should include all essential elements that could later form part of a binding contract. It serves as both a business and legal tool, presenting commercial terms while ensuring compliance with Philippine legal requirements for valid offers. The document is commonly used in various business contexts, from simple product offerings to complex service arrangements, and can be adapted to different sectors while maintaining its core legal requirements.
Suggested Sections

1. Letter Header: Company letterhead, date, reference number, and recipient's complete contact details

2. Subject Line: Clear and specific description of the proposal's purpose

3. Introduction: Brief context of the proposal and reference to any previous communications or meetings

4. Scope of Offer: Detailed description of products, services, or rights being offered

5. Commercial Terms: Pricing, payment terms, and financial conditions

6. Delivery or Implementation: Timelines, milestones, and delivery specifications

7. Validity Period: Duration for which the offer remains valid and binding

8. Terms and Conditions: Standard legal terms governing the offer

9. Acceptance Method: Clear instructions on how to accept the offer

10. Closure: Professional closing statement with contact information for queries

Optional Sections

1. Technical Specifications: Detailed technical requirements or specifications, included when offering technical products or services

2. Quality Assurance: Quality standards and warranties, included for product-based offers

3. Training and Support: Details of available training and support services, included for complex products or services

4. Compliance Statement: Statement of compliance with specific regulations or standards, included when dealing with regulated industries

5. References: List of relevant previous projects or clients, included when credibility needs to be established

6. Risk Management: Overview of risk mitigation strategies, included for high-value or complex proposals

Suggested Schedules

1. Price Schedule: Detailed breakdown of prices, rates, or fees

2. Technical Specifications Sheet: Detailed technical information and requirements

3. Service Level Agreement: Proposed service levels and performance metrics

4. Implementation Timeline: Detailed project timeline and milestones

5. Terms and Conditions: Complete terms and conditions of the offer

6. Company Profile: Background information about the offering company

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant Industries

Manufacturing

Information Technology

Construction

Professional Services

Retail

Healthcare

Education

Real Estate

Telecommunications

Financial Services

Energy

Transportation

Agriculture

Mining

Relevant Teams

Legal

Sales

Business Development

Commercial

Procurement

Operations

Contract Administration

Project Management

Account Management

Corporate Affairs

Relevant Roles

Business Development Manager

Sales Director

Commercial Manager

Contract Administrator

Legal Counsel

Procurement Manager

Project Manager

Account Executive

Chief Executive Officer

Operations Manager

Sales Representative

Business Analyst

Proposal Writer

Commercial Director

Legal Manager

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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