The Basic Appointment Letter is a foundational document in Philippine employment relations, typically issued after successful recruitment and before the commencement of employment. It serves as the initial formal communication of employment terms and conditions, reflecting requirements under the Labor Code of the Philippines and related employment legislation. This document should be used when extending employment offers to new hires, whether for permanent, contractual, or probationary positions. The letter includes essential information such as job title, salary, benefits, working hours, and reporting relationships, while ensuring compliance with mandatory requirements such as social security, healthcare, and housing fund contributions. The Basic Appointment Letter's format and content are influenced by Philippine labor laws and common industry practices, making it a crucial document for establishing clear employer-employee relationships.
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1. Letterhead and Date: Company letterhead with complete contact details and date of issuance
2. Employee Information: Full name and address of the prospective employee
3. Position and Job Title: Specific designation and role being offered
4. Employment Start Date: Confirmed date of employment commencement
5. Salary and Compensation: Basic salary, payment frequency, and payment method
6. Work Schedule: Working hours, days, and location
7. Probationary Period: Duration of probationary period (if applicable, typically 6 months in Philippines)
8. Immediate Superior: Reporting relationship and immediate supervisor
9. Statutory Benefits: Mention of mandatory benefits (SSS, PhilHealth, Pag-IBIG)
10. Acceptance and Signature: Space for both employer and employee signatures with date
1. Non-Disclosure Agreement: Include when employee will have access to confidential information
2. Relocation Assistance: Include when offering relocation support to the employee
3. Commission Structure: Include for sales positions or roles with variable compensation
4. Remote Work Provisions: Include when offering remote or hybrid work arrangements
5. Training Requirements: Include when specific training or certifications are required
6. Company Policies Reference: Include when referring to specific company policies or handbook
7. Performance Metrics: Include when specific performance targets are part of the role
1. Job Description: Detailed outline of roles, responsibilities, and expectations
2. Benefits Package: Detailed breakdown of all company benefits and eligibility criteria
3. Required Documents: List of documents needed for employment processing
4. Company Code of Conduct: Summary of key company policies and expected behavior
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