The Internal Offer Letter is a crucial document in Malaysian employment practice, used when promoting or transferring existing employees to new positions within the same organization. This document serves as an official communication of the new role's terms and conditions, ensuring compliance with Malaysian employment laws while maintaining internal policy consistency. The letter typically precedes the formal employment contract amendment and includes essential information about the new position, revised compensation package, changed responsibilities, and any modifications to existing employment terms. It must align with the Employment Act 1955 and other relevant Malaysian legislation while reflecting the organization's internal policies and procedures.
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1. Company Letterhead and Date: Official company letterhead with complete contact details and date of the offer
2. Recipient Details: Employee's full name and address
3. Position and Department: Clear statement of the offered position and department
4. Employment Start Date: Specified commencement date of employment
5. Salary and Benefits: Detailed breakdown of basic salary, allowances, and statutory benefits
6. Working Hours: Standard working hours, days, and location
7. Probation Period: Duration and terms of probationary period
8. Leave Entitlement: Annual, medical, and other leave entitlements
9. Notice Period: Required notice period for termination of employment
10. Acceptance of Offer: Section for employee's signature and date of acceptance
11. Authorised Signatory: Signature block for authorized company representative
1. Relocation Package: Details of relocation assistance if employee is moving from another location
2. Non-Compete Clause: Restrictions on working with competitors, if applicable to the position
3. Confidentiality Statement: Specific confidentiality requirements for sensitive positions
4. Performance Bonus Structure: Details of any performance-based compensation schemes
5. Flexible Working Arrangements: Terms for remote work or flexible hours if applicable
6. Education/Training Benefits: Any additional professional development or education allowances
7. Car/Transport Allowance: Details of transportation benefits if provided
8. Insurance Coverage: Additional insurance benefits beyond statutory requirements
1. Job Description: Detailed outline of roles, responsibilities, and reporting structure
2. Benefits Schedule: Comprehensive list of all benefits and their terms
3. Company Policies Reference: List of applicable company policies and where to access them
4. Statutory Deductions Schedule: Breakdown of EPF, SOCSO, EIS, and tax deductions
Relevant legal definitions
Company
Position
Basic Salary
Commencement Date
Probation Period
Working Hours
Benefits
Confidential Information
Immediate Superior
Notice Period
Identity Card
Employment Contract
Statutory Benefits
Reporting Location
Governing Law
Performance Review
Company Policies
Employee Handbook
Work Authorization
Annual Leave
Medical Leave
Employment Act
Misconduct
Intellectual Property
Position
Basic Salary
Commencement Date
Probation Period
Working Hours
Benefits
Confidential Information
Immediate Superior
Notice Period
Identity Card
Employment Contract
Statutory Benefits
Reporting Location
Governing Law
Performance Review
Company Policies
Employee Handbook
Work Authorization
Annual Leave
Medical Leave
Employment Act
Misconduct
Intellectual Property
Clauses
Position and Duties
Compensation
Working Hours
Probation
Benefits
Leave Entitlement
Notice Period
Confidentiality
Intellectual Property
Code of Conduct
Performance Requirements
Reporting Structure
Location of Work
Employee Benefits
Statutory Compliance
Acceptance Terms
Governing Law
Data Protection
Non-Competition
Termination
Amendments to Existing Terms
Medical Benefits
Travel Requirements
Training Obligations
Compensation
Working Hours
Probation
Benefits
Leave Entitlement
Notice Period
Confidentiality
Intellectual Property
Code of Conduct
Performance Requirements
Reporting Structure
Location of Work
Employee Benefits
Statutory Compliance
Acceptance Terms
Governing Law
Data Protection
Non-Competition
Termination
Amendments to Existing Terms
Medical Benefits
Travel Requirements
Training Obligations
Relevant Industries
Banking and Financial Services
Technology
Manufacturing
Healthcare
Education
Retail
Construction
Professional Services
Telecommunications
Energy
Logistics
Hospitality
Agriculture
Media and Entertainment
Relevant Teams
Human Resources
Legal
Compliance
Personnel Administration
Talent Acquisition
Employee Relations
Compensation and Benefits
Operations
Administration
Relevant Roles
Human Resources Director
HR Manager
Recruitment Manager
Talent Acquisition Specialist
Legal Counsel
Compliance Officer
HR Business Partner
Personnel Manager
HR Operations Manager
Compensation and Benefits Manager
Employee Relations Manager
HR Administrator
Hiring Manager
Department Head
Line Manager
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