The Long Term Sickness Dismissal Letter is a crucial document used in Canadian employment law contexts when terminating an employee's employment due to extended illness or disability. It is utilized after reasonable accommodation attempts have been exhausted and continued absence significantly impacts business operations. The document must demonstrate compliance with federal and provincial employment standards, human rights legislation, and privacy laws. It should detail the history of absence, accommodation efforts, and clear termination terms including notice periods, severance, and benefits continuation. This letter serves as an official record of the termination decision and protects both employer and employee interests by ensuring all legal requirements are met. It's essential that the document reflects the specific requirements of the applicable provincial jurisdiction while maintaining compliance with federal standards.
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1. Recipient Details: Full name, address, and employee ID of the recipient
2. Date: Current date of the letter
3. Subject Line: Clear indication that this is regarding termination of employment
4. Acknowledgment of Situation: Reference to the employee's long-term illness and absence duration
5. History of Absence: Summary of absence periods and previous communications
6. Accommodation Efforts: Documentation of steps taken to accommodate the employee
7. Business Impact: Explanation of how the prolonged absence affects business operations
8. Termination Decision: Clear statement of the decision to terminate employment
9. Notice Period: Details of the notice period or pay in lieu of notice
10. Final Pay and Benefits: Information about final salary, benefits, and vacation pay
11. Return of Company Property: Instructions for returning company assets
12. Signature Block: Official signature and title of the authorized representative
1. Reference to Medical Reports: Include when medical assessments have been conducted and are relevant to the decision
2. Outplacement Support: Include when the company offers career transition services
3. Group Benefits Continuation: Include when extended benefits coverage is being offered
4. Release Agreement: Include when offering additional severance in exchange for a release
5. Appeal Process: Include when company policy or collective agreement requires an appeal process
6. Union Representative Notice: Include for unionized employees
7. Non-Compete Reminder: Include when employee is bound by existing non-compete agreements
1. Schedule A - Severance Calculation: Detailed breakdown of final pay, severance, and benefits
2. Schedule B - Benefits Summary: Detailed information about post-termination benefits and conversion options
3. Schedule C - Company Property Checklist: List of company items to be returned
4. Appendix 1 - Release Agreement: If applicable, the full text of the release agreement
5. Appendix 2 - Outplacement Services Details: If applicable, information about career transition support services
Relevant legal definitions
Disability
Long-term Sickness
Undue Hardship
Reasonable Accommodation
Notice Period
Severance Pay
Pay in Lieu of Notice
Termination Date
Benefits Continuation Period
Company Property
Confidential Information
Medical Evidence
Return to Work Plan
Regular Salary
Statutory Entitlements
Release Agreement
Outplacement Services
Group Benefits
Employment Standards
Continuous Service
Long-term Sickness
Undue Hardship
Reasonable Accommodation
Notice Period
Severance Pay
Pay in Lieu of Notice
Termination Date
Benefits Continuation Period
Company Property
Confidential Information
Medical Evidence
Return to Work Plan
Regular Salary
Statutory Entitlements
Release Agreement
Outplacement Services
Group Benefits
Employment Standards
Continuous Service
Clauses
Acknowledgment of Absence
Medical Documentation
Accommodation History
Termination Notice
Severance Entitlement
Benefits Continuation
Final Pay Calculation
Return of Property
Confidentiality
Non-Disparagement
Release and Waiver
Reference Provision
Legal Rights Reservation
Privacy and Data Protection
Post-Employment Obligations
Group Benefits Extension
Statutory Compliance
Outplacement Support
Appeal Rights
Contact Information
Medical Documentation
Accommodation History
Termination Notice
Severance Entitlement
Benefits Continuation
Final Pay Calculation
Return of Property
Confidentiality
Non-Disparagement
Release and Waiver
Reference Provision
Legal Rights Reservation
Privacy and Data Protection
Post-Employment Obligations
Group Benefits Extension
Statutory Compliance
Outplacement Support
Appeal Rights
Contact Information
Relevant Industries
Healthcare
Manufacturing
Retail
Financial Services
Technology
Education
Public Sector
Construction
Transportation
Professional Services
Hospitality
Mining
Energy
Telecommunications
Agriculture
Relevant Teams
Human Resources
Legal
Employee Relations
Benefits Administration
Labor Relations
Compliance
Executive Leadership
Operations Management
Occupational Health and Safety
Risk Management
Relevant Roles
HR Director
HR Manager
Human Resources Business Partner
Employment Lawyer
Employee Relations Manager
HR Compliance Officer
Benefits Administrator
HR Coordinator
Personnel Manager
Chief Human Resources Officer
HR Specialist
Disability Management Coordinator
Return to Work Coordinator
HR Operations Manager
Labor Relations Manager
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