The End of Employment Letter is a crucial document in Canadian employment law that formally documents the termination of an employment relationship. It is used when an employee's employment is ending, whether through termination (with or without cause), resignation, retirement, or mutual agreement. The document must comply with both federal and provincial employment standards legislation, particularly regarding notice periods, severance calculations, and final pay requirements. It typically includes essential information such as the termination date, final payment details, benefit status, and any post-employment obligations. This document serves multiple purposes: it provides clear written confirmation of employment termination, outlines all final entitlements and obligations, and helps ensure compliance with legal requirements. It's particularly important in Canada where employment law varies by province and specific industries may be subject to federal regulations.
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1. Letter Date and Address Block: Formal business letter heading including date and employee's contact information
2. Notification of Employment End: Clear statement of employment termination, including the effective date and type of termination (with/without cause, resignation, etc.)
3. Confirmation of Final Position and Service: Statement confirming employee's final position and duration of employment with the company
4. Final Pay Details: Breakdown of final payment including salary, vacation pay, and statutory entitlements
5. Return of Company Property: List of company property to be returned and process for return
6. Benefits Information: Information about continuation or termination of benefits, including health insurance and pension
7. Reference Policy: Company's policy regarding employment references
8. Contact Information: Details of who to contact for questions or administrative matters
9. Signature Block: Space for employer signature and acknowledgment
1. Severance Package Details: Used when offering additional severance beyond statutory minimums
2. Release Agreement Reference: Used when a separate release agreement needs to be signed
3. Continuation of Specific Obligations: Used when reminding about ongoing confidentiality or non-compete obligations
4. Outplacement Services: Used when company is providing career transition support
5. Project Handover Instructions: Used when specific work handover is required
6. Stock Options/RSUs: Used when addressing outstanding equity compensation
7. Legal Rights Statement: Used when need to explicitly state employee's right to seek independent legal advice
1. Schedule A - Final Payment Calculation: Detailed breakdown of all final payments including salary, vacation pay, severance, and statutory entitlements
2. Schedule B - Benefits Summary: Detailed information about post-employment benefits, conversion options, and important deadlines
3. Schedule C - Company Property Checklist: Itemized list of company property to be returned
4. Appendix 1 - Relevant Company Policies: Copies of relevant policies referenced in the termination letter
Relevant legal definitions
Termination Date
Notice Period
Severance Pay
Base Salary
Regular Wages
Statutory Holiday Pay
Vacation Pay
Benefits
Group Insurance
Company Property
Confidential Information
Record of Employment
Final Pay
Accrued Wages
Outstanding Expenses
Release Agreement
Statutory Entitlements
Cause
Continuation Period
RRSP/Pension Contributions
Notice Period
Severance Pay
Base Salary
Regular Wages
Statutory Holiday Pay
Vacation Pay
Benefits
Group Insurance
Company Property
Confidential Information
Record of Employment
Final Pay
Accrued Wages
Outstanding Expenses
Release Agreement
Statutory Entitlements
Cause
Continuation Period
RRSP/Pension Contributions
Clauses
Termination Notice
Final Payment
Severance
Benefits Continuation
Confidentiality
Return of Property
Non-Disparagement
Reference Policy
Non-Competition
Non-Solicitation
Accrued Vacation
Outstanding Expenses
Release of Claims
Continuing Obligations
Legal Rights
Contact Information
Acknowledgment
Final Wage Payment
Group Insurance
Stock Options/RSUs
Pension/RRSP
Record of Employment
Final Payment
Severance
Benefits Continuation
Confidentiality
Return of Property
Non-Disparagement
Reference Policy
Non-Competition
Non-Solicitation
Accrued Vacation
Outstanding Expenses
Release of Claims
Continuing Obligations
Legal Rights
Contact Information
Acknowledgment
Final Wage Payment
Group Insurance
Stock Options/RSUs
Pension/RRSP
Record of Employment
Relevant Industries
Technology
Manufacturing
Financial Services
Healthcare
Retail
Professional Services
Education
Construction
Transportation
Hospitality
Mining
Energy
Telecommunications
Agriculture
Public Sector
Relevant Teams
Human Resources
Legal
People Operations
Employee Relations
Payroll
Compliance
Executive Leadership
Benefits Administration
Relevant Roles
HR Manager
HR Director
Employment Lawyer
HR Business Partner
HR Administrator
Legal Counsel
Department Manager
Chief Human Resources Officer
HR Specialist
Compliance Officer
Employee Relations Manager
Benefits Administrator
Payroll Manager
HR Coordinator
General Counsel
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