The At Will Termination Letter, while named as such, must be adapted for Canadian employment law context, where true "at-will" employment doesn't exist. This document is used when an employer needs to terminate an employee's employment while complying with Canadian federal and provincial employment standards. It should be used to formally communicate the termination decision, specify the notice period or pay in lieu of notice, outline final pay calculations, address benefit continuance, and detail the return of company property. The letter must align with minimum statutory requirements under relevant provincial employment standards legislation and the Canada Labour Code (for federally regulated industries). It serves as a crucial document for both legal compliance and clear communication of termination terms.
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1. Letter Date and Address Block: Formal business letter heading including date and employee's full contact information
2. Greeting: Professional salutation addressing the employee by name
3. Notice of Termination: Clear statement of employment termination and effective date
4. Notice Period Details: Specification of notice period or pay in lieu of notice being provided
5. Final Pay Information: Details of final salary, vacation pay, and any other outstanding compensation
6. Company Property Return: Instructions regarding return of company property and timeline
7. Benefit Information: Overview of benefit continuation or termination details
8. Reference Policy: Statement about company's policy regarding employment references
9. Closing: Professional closing with contact information for HR or relevant department
1. Severance Package Details: Include when offering additional severance beyond statutory requirements
2. Continuation of Medical Benefits: Include when extending health benefits beyond termination date
3. Outplacement Services: Include when company is offering career transition support
4. Release Agreement Reference: Include when severance is conditional upon signing a release
5. Non-Competition Reminder: Include when employee is bound by existing non-compete agreements
6. Confidentiality Obligations: Include when emphasizing ongoing confidentiality requirements
7. Project Transition: Include when specific handover of work is required
1. Schedule A - Severance Calculation: Detailed breakdown of severance pay calculation including salary, benefits, and other compensation
2. Schedule B - Benefits Summary: Detailed information about post-termination benefits, coverage periods, and transition details
3. Schedule C - Company Property Checklist: List of company property to be returned
4. Schedule D - Final Payroll Statement: Detailed breakdown of final pay including vacation pay, bonuses, and deductions
Relevant legal definitions
Clauses
Notice of Termination
Statutory Entitlements
Final Compensation
Benefits Continuation
Company Property Return
Confidentiality
Non-Disparagement
Reference Policy
Outstanding Obligations
Release of Claims
Post-Employment Restrictions
Cooperation
Severance Payment
Vacation Pay
Benefits Termination
Exit Procedures
Records and Data Return
Contact Information
Statutory Entitlements
Final Compensation
Benefits Continuation
Company Property Return
Confidentiality
Non-Disparagement
Reference Policy
Outstanding Obligations
Release of Claims
Post-Employment Restrictions
Cooperation
Severance Payment
Vacation Pay
Benefits Termination
Exit Procedures
Records and Data Return
Contact Information
Relevant Industries
Technology
Manufacturing
Financial Services
Retail
Healthcare
Professional Services
Education
Construction
Hospitality
Transportation
Energy
Telecommunications
Non-Profit
Real Estate
Media and Entertainment
Relevant Teams
Human Resources
Legal
Finance
Operations
Sales
Marketing
Information Technology
Customer Service
Research and Development
Administration
Production
Quality Assurance
Relevant Roles
Chief Executive Officer
Chief Financial Officer
Director
Manager
Supervisor
Coordinator
Specialist
Analyst
Associate
Administrative Assistant
Sales Representative
Customer Service Representative
Developer
Engineer
Technician
Consultant
Project Manager
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