The Internship Termination Letter is a crucial document used in Canadian business practice to formally end an internship arrangement. It serves multiple purposes: documenting the official end date of the internship, providing clarity on final responsibilities, addressing any outstanding compensation for paid internships, and ensuring compliance with federal and provincial employment standards. This document becomes necessary when an internship concludes naturally, ends prematurely due to performance issues or business circumstances, or terminates for any other legitimate reason. The letter must be carefully drafted to comply with the relevant provincial employment standards legislation, as requirements can vary across Canadian provinces. It should also align with any agreements made with associated educational institutions if the internship is part of an academic program.
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1. Letterhead and Date: Company letterhead with full legal name, address, and current date
2. Recipient Information: Intern's full name and address
3. Subject Line: Clear indication that this is regarding internship termination
4. Termination Statement: Clear statement of the termination decision and effective date
5. Reason for Termination: Brief, factual statement of reason if appropriate (e.g., program completion, performance, business circumstances)
6. Final Pay Information: Details of final payment if this was a paid internship, including any outstanding amounts
7. Next Steps: Clear instructions about final day procedures, return of company property, and exit process
8. Acknowledgment: Space for signatures if required by company policy
9. Contact Information: Details of who to contact for questions or additional information
1. Educational Institution Reference: Include when internship was part of formal educational program, detailing communication with institution
2. Performance Summary: Include when providing feedback on internship performance, particularly if requested by educational institution
3. Reference Offer: Include when willing to provide future employment references
4. Confidentiality Reminder: Include when intern had access to confidential information
5. Benefits Termination: Include for paid internships where benefits were provided
6. Certificate of Completion: Include when providing formal recognition of internship completion
1. Property Return Checklist: List of company property to be returned (e.g., access cards, equipment)
2. Final Timesheet: For paid internships, detailing final hours worked
3. Internship Evaluation Form: If required by educational institution or company policy
4. Exit Interview Form: If company policy requires completion of exit interview
Relevant legal definitions
Company
Intern
Internship Program
Effective Date
Termination Date
Educational Institution
Confidential Information
Company Property
Final Pay Period
Outstanding Compensation
Program Supervisor
Company Premises
Intellectual Property
Work Product
Applicable Employment Standards
Exit Procedures
Reference Letter
Performance Evaluation
Company Policies
Non-Disclosure Obligations
Intern
Internship Program
Effective Date
Termination Date
Educational Institution
Confidential Information
Company Property
Final Pay Period
Outstanding Compensation
Program Supervisor
Company Premises
Intellectual Property
Work Product
Applicable Employment Standards
Exit Procedures
Reference Letter
Performance Evaluation
Company Policies
Non-Disclosure Obligations
Clauses
Termination Notice
Effective Date
Final Compensation
Return of Property
Confidentiality
Intellectual Property
Non-Disclosure
Reference Provision
Educational Institution Notification
Exit Procedures
Final Evaluation
Outstanding Obligations
Benefits Termination
Company Property Access
Data Protection
Document Return
Future Employment
Performance Summary
Acknowledgment
Effective Date
Final Compensation
Return of Property
Confidentiality
Intellectual Property
Non-Disclosure
Reference Provision
Educational Institution Notification
Exit Procedures
Final Evaluation
Outstanding Obligations
Benefits Termination
Company Property Access
Data Protection
Document Return
Future Employment
Performance Summary
Acknowledgment
Relevant Industries
Technology
Healthcare
Financial Services
Manufacturing
Retail
Professional Services
Education
Non-profit
Government
Media and Entertainment
Engineering
Construction
Hospitality
Research and Development
Telecommunications
Relevant Teams
Human Resources
Legal
People Operations
Employee Relations
Talent Development
Operations
Administration
Compliance
Training and Development
Relevant Roles
Human Resources Manager
HR Director
Department Manager
Internship Coordinator
Program Manager
Legal Counsel
HR Business Partner
Talent Development Manager
Operations Manager
Administrative Manager
Chief Human Resources Officer
HR Specialist
People Operations Manager
Employee Relations Manager
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