The 90 Day Termination Letter is a crucial document in Canadian employment law, typically used for senior positions or in situations where extended notice periods are contractually required or deemed appropriate under common law principles. This document is essential when terminating employment without cause and where the employee's contract or position warrants a longer notice period than statutory minimums. The letter must comply with both federal and provincial employment standards, depending on the jurisdiction and industry sector. It includes detailed information about the termination date, compensation during the notice period, benefit continuation, and transitional arrangements. The 90-day notice period often applies to management-level employees or those with specialized skills, reflecting Canadian courts' tendency to require longer notice periods for more senior positions.
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1. Letter Header: Company letterhead, date, and formal business letter formatting
2. Recipient Information: Employee's full name and address
3. Notice of Termination: Clear statement of employment termination and effective date
4. Notice Period Details: Specification of the 90-day notice period and last day of employment
5. Continuation of Duties: Expectations regarding work responsibilities during the notice period
6. Compensation and Benefits: Details of salary and benefits continuation during the notice period
7. Return of Company Property: Requirements and process for returning company assets
8. Confidentiality Reminder: Reminder of ongoing confidentiality obligations
9. Reference Policy: Company's approach to providing employment references
10. Closing: Formal signature block and contact information for HR representative
1. Transition Plan: Details of knowledge transfer and handover requirements, used when employee holds key responsibilities
2. Garden Leave: Terms of garden leave if employee is not required to work during notice period
3. Outplacement Services: Information about career transition support if offered by the company
4. Legal Release: Reference to or inclusion of a release agreement if additional severance is offered
5. Non-Competition Reminder: Reminder of post-employment restrictions if applicable under existing agreements
6. Performance Improvement History: Reference to previous performance discussions if termination is performance-based
7. Severance Package: Details of any additional severance pay or benefits beyond the notice period
1. Schedule A - Benefits Summary: Detailed breakdown of benefits continuation and termination dates
2. Schedule B - Company Property Checklist: List of company assets to be returned
3. Schedule C - Final Pay Calculation: Breakdown of final pay including vacation pay and other entitlements
4. Appendix 1 - Employee Information Form: Form for updating contact information for final documentation
5. Appendix 2 - Record of Employment Information: Details required for ROE preparation
Relevant legal definitions
Notice Period
Termination Date
Effective Date
Base Salary
Compensation
Benefits
Company Property
Confidential Information
Intellectual Property
Cause
Garden Leave
Severance
Vacation Pay
Statutory Holiday Pay
Record of Employment
Company Policies
Non-Competition Obligations
Non-Solicitation Obligations
Release Agreement
Continuing Obligations
Outstanding Expenses
Professional Fees
Group Benefits
Pension Plan
Stock Options
Restricted Share Units
Annual Bonus
Pro-rated Bonus
Outplacement Services
Final Pay
Termination Date
Effective Date
Base Salary
Compensation
Benefits
Company Property
Confidential Information
Intellectual Property
Cause
Garden Leave
Severance
Vacation Pay
Statutory Holiday Pay
Record of Employment
Company Policies
Non-Competition Obligations
Non-Solicitation Obligations
Release Agreement
Continuing Obligations
Outstanding Expenses
Professional Fees
Group Benefits
Pension Plan
Stock Options
Restricted Share Units
Annual Bonus
Pro-rated Bonus
Outplacement Services
Final Pay
Clauses
Notice of Termination
Duration of Notice
Compensation Continuation
Benefits Continuation
Duties During Notice
Return of Property
Confidentiality
Non-Solicitation
Non-Competition
Intellectual Property
Reference Provision
Final Payment
Vacation Entitlement
Bonus Treatment
Stock Options
Company Property
Transition of Duties
Release of Claims
Continuing Obligations
Legal Compliance
Garden Leave
Outplacement Services
Contact Information
Acknowledgment
Duration of Notice
Compensation Continuation
Benefits Continuation
Duties During Notice
Return of Property
Confidentiality
Non-Solicitation
Non-Competition
Intellectual Property
Reference Provision
Final Payment
Vacation Entitlement
Bonus Treatment
Stock Options
Company Property
Transition of Duties
Release of Claims
Continuing Obligations
Legal Compliance
Garden Leave
Outplacement Services
Contact Information
Acknowledgment
Relevant Industries
Financial Services
Professional Services
Technology
Healthcare
Manufacturing
Mining
Telecommunications
Transportation
Energy
Education
Public Sector
Consulting
Real Estate
Construction
Retail
Relevant Teams
Human Resources
Legal
Executive Leadership
Finance
Operations
Information Technology
Research and Development
Sales
Marketing
Corporate Communications
Risk Management
Compliance
Relevant Roles
Chief Executive Officer
Chief Financial Officer
Senior Manager
Department Director
Project Manager
Senior Software Developer
Financial Controller
Operations Manager
Human Resources Manager
Legal Counsel
Senior Consultant
Account Director
Regional Manager
Technical Architect
Research Director
Senior Analyst
Department Head
Principal Engineer
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