The Letter of Dismissal from Dental Practice is a critical document used when a dental practice needs to formally terminate its professional relationship with a patient. This document is particularly important in the Canadian healthcare context, where practitioners must balance their right to terminate non-emergency services with their professional obligations and provincial regulatory requirements. The letter serves multiple purposes: it formally documents the termination decision, provides required notice periods, ensures continuity of care, and protects the practice legally. It must be crafted carefully to comply with provincial dental board regulations, privacy laws, and professional standards of practice. Typical scenarios requiring this document include repeated missed appointments, non-payment of fees, breakdown in the professional relationship, or practice capacity issues.

1. Date and Contact Information: Current date and full contact details of both the dental practice and the patient

2. Formal Salutation: Professional greeting addressing the patient by name

3. Notice of Termination: Clear statement that the dental practice is terminating the professional relationship

4. Reason for Dismissal: Brief, professional explanation of the grounds for termination, stated objectively and without emotional language

5. Immediate Medical Needs: Statement addressing any immediate dental care needs and emergency care provisions

6. Transition of Care: Information about the timeline for termination and process for transferring care

7. Records Transfer: Information about how the patient can obtain their dental records

8. Local Dental Society Reference: Information about contacting the local dental society for referrals to other practitioners

9. Professional Closing: Formal closing with signature block including practitioner name and practice details