The No Show Letter To Employee is a critical human resources document used in Canadian employment contexts when an employee fails to report to work without proper notification or approved leave. This document serves as both a formal record and a communication tool, typically issued after attempts to contact the employee have been unsuccessful. It should reference relevant company policies, document specific dates of absence, and outline clear expectations for response and return to work. The letter must be drafted in compliance with Canadian employment legislation, including federal and provincial employment standards, human rights laws, and privacy regulations. It's an important step in progressive discipline and protecting employer interests while maintaining procedural fairness. The document may be used as supporting evidence in case of eventual termination proceedings or employment insurance claims.

1. Company Letterhead and Date: Official company letterhead including company name, address, and current date

2. Employee Information: Full name and address of the employee, position title, and employee ID if applicable

3. Subject Line: Clear indication that this is regarding unauthorized absence/no show

4. Statement of Facts: Details of the unauthorized absence including specific dates and any attempted communications

5. Previous Communications: Reference to any previous attempts to contact the employee and lack of response

6. Company Policy Reference: Citation of relevant company policies regarding attendance and unauthorized absences

7. Call to Action: Clear statement of what the employee needs to do and by when

8. Consequences: Statement of potential consequences if the employee fails to respond

9. Contact Information: How and whom the employee should contact to discuss the situation

10. Signature Block: Name, title, and signature of the authorized company representative