Employment Contract With Accommodation Template for United States

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Key Requirements PROMPT example:

Employment Contract With Accommodation

"I need an Employment Contract with Accommodation for a senior software developer who requires ergonomic equipment and flexible working hours due to a chronic back condition, starting March 1, 2025, based in our California office."

Document background
The Employment Contract with Accommodation is designed for situations where an employee requires specific workplace adjustments or modifications due to a disability or medical condition. This document is essential in the United States to ensure compliance with the Americans with Disabilities Act (ADA), state disability laws, and related regulations. It combines standard employment terms with detailed accommodation provisions, including implementation timelines, specific modifications, and review processes. The contract helps organizations maintain legal compliance while creating an inclusive workplace environment and protecting both parties' interests.
Suggested Sections

1. Parties: Identification of employer and employee with full legal names and addresses

2. Background: Context of employment and need for accommodation

3. Definitions: Key terms used throughout the agreement including ADA-specific terminology

4. Position and Duties: Job title, responsibilities, and reporting structure

5. Accommodation Details: Specific accommodations being provided and implementation timeline

6. Compensation and Benefits: Salary, benefits, and any accommodation-related adjustments

7. Term and Termination: Duration of agreement and termination conditions

8. Compliance with Laws: Reference to relevant legislation including ADA, FMLA, and state laws

Optional Sections

1. Performance Review Process: Details of evaluation procedures considering accommodations - used for permanent positions with regular reviews

2. Remote Work Arrangements: Specific provisions for working from home or alternate locations - included when accommodation includes remote work

3. Equipment Provisions: Details of specialized equipment or software provided - included when accommodation requires specific tools or technology

4. Confidentiality: Provisions regarding the confidentiality of medical information and accommodation details - used when handling sensitive medical information

Suggested Schedules

1. Schedule A - Detailed Accommodation Plan: Comprehensive list of accommodations and implementation details

2. Schedule B - Medical Documentation: Required medical documentation supporting accommodation needs

3. Schedule C - Equipment Specifications: Technical specifications for any required equipment or modifications

4. Schedule D - Emergency Procedures: Modified emergency procedures accounting for accommodations

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions
Clauses
Industries

Americans with Disabilities Act (ADA): Federal law requiring reasonable accommodations for qualified employees with disabilities. Applies to employers with 15+ employees and defines disability and reasonable accommodation requirements.

Fair Labor Standards Act (FLSA): Federal law governing minimum wage requirements, overtime regulations, and work hours and compensation standards.

Family and Medical Leave Act (FMLA): Federal law covering leave entitlements, job protection during medical leave, and its interaction with accommodations.

Civil Rights Act of 1964 (Title VII): Federal law providing protection against discrimination and establishing religious accommodation requirements.

Rehabilitation Act of 1973: Federal law providing additional protections for federal employees and contractors with disabilities.

State Disability Laws: State-specific regulations that may provide more stringent requirements than federal ADA regulations.

State Employment Laws: State-specific regulations governing general employment conditions and requirements.

State Wage and Hour Regulations: State-specific rules governing minimum wage, overtime, and working hours that may exceed federal standards.

State Leave Laws: State-specific regulations governing employee leave rights and protections.

State Workers' Compensation Laws: State-specific regulations governing workplace injury compensation and accommodation requirements.

EEOC Guidelines: Equal Employment Opportunity Commission guidelines for implementing federal employment discrimination laws and accommodation requirements.

OSHA Requirements: Occupational Safety and Health Administration standards for workplace safety and health, including accommodation-related modifications.

Industry-Specific Regulations: Sector-specific rules and requirements that may affect employment conditions and accommodations.

Collective Bargaining Agreements: Union contracts that may contain additional requirements for employee accommodations and working conditions.

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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