On Premise Software License Template for United States

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Key Requirements PROMPT example:

On Premise Software License

"I need an On Premise Software License agreement for licensing our enterprise resource planning software to a healthcare provider, with specific HIPAA compliance provisions and source code escrow arrangements to be included."

Document background
The On Premise Software License Agreement is essential when organizations need to deploy software within their own IT environment rather than accessing it through cloud services. This document is commonly used in the United States when businesses require complete control over their software environment, have specific security requirements, or need to ensure data sovereignty. It covers critical aspects such as usage rights, technical requirements, maintenance obligations, and compliance requirements, while adhering to both federal and state regulations. The agreement is particularly important for organizations dealing with sensitive data or requiring customized software implementations.
Suggested Sections

1. Parties: Identification of licensor and licensee, including legal entities and addresses

2. Background: Context of the agreement and brief description of the software being licensed

3. Definitions: Key terms used throughout the agreement including Software, Documentation, Intellectual Property Rights, etc.

4. License Grant: Scope, nature, and limitations of the software license

5. License Restrictions: Specific prohibitions and limitations on use of the software

6. Intellectual Property Rights: Ownership and protection of IP rights in the software

7. Fees and Payment: License fees, payment terms, and related financial obligations

8. Term and Termination: Duration of agreement and circumstances for termination

9. Warranties and Disclaimers: Standard warranties and limitations of liability

Optional Sections

1. Professional Services: Terms for implementation and training services when additional services are provided beyond the software license

2. Source Code Escrow: Terms for source code protection and release when dealing with mission-critical software or enterprise customers

3. Data Protection: Specific data handling and privacy requirements when software processes personal or sensitive data

4. Export Controls: Export compliance requirements when software may be used internationally

Suggested Schedules

1. Software Description: Detailed technical specifications and functionality of the software

2. Service Level Agreement: Performance metrics and support obligations

3. Fee Schedule: Detailed breakdown of license fees and payment terms

4. Acceptable Use Policy: Detailed rules for software usage and restrictions

5. Technical Requirements: Hardware and system requirements for software operation

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Industries

Copyright Act: 17 U.S.C. �� 101 et seq. - Federal law governing copyright protection of original works, including software. Essential for defining intellectual property rights and protection in the license agreement.

Digital Millennium Copyright Act (DMCA): Federal law that criminalizes production and dissemination of technology designed to circumvent digital rights management. Relevant for software protection measures and anti-circumvention provisions.

Computer Fraud and Abuse Act (CFAA): Federal law that addresses computer-related offenses. Important for defining unauthorized access and use of software.

Federal Trade Commission Act: Regulates unfair or deceptive practices in commerce. Relevant for ensuring fair licensing terms and accurate representation of software capabilities.

Export Administration Regulations (EAR): Federal regulations controlling the export and transfer of certain commercial technologies. Must be considered for international usage restrictions.

Americans with Disabilities Act (ADA): Federal law requiring accessibility for disabled persons. Applicable if the software is public-facing or used in public accommodations.

Uniform Commercial Code (UCC): State-adopted uniform law governing commercial transactions, particularly Article 2 relating to sales of goods. Relevant for commercial software licensing.

State Consumer Protection Laws: Various state-specific laws protecting consumer rights. Must be considered for B2C software licensing.

State Data Privacy Laws: State-specific regulations governing data privacy and protection, such as CCPA in California. Important for software handling personal data.

HIPAA: Health Insurance Portability and Accountability Act - Federal law governing healthcare data privacy. Must be considered if software handles protected health information.

GLBA: Gramm-Leach-Bliley Act - Federal law governing financial data privacy. Relevant for software handling financial information.

FERPA: Family Educational Rights and Privacy Act - Federal law protecting student education records. Applicable for educational software.

License Grant Terms: Essential contract provisions defining scope of use, territory restrictions, user limitations, and term/termination conditions.

Intellectual Property Provisions: Contract sections covering copyright protection, patent rights, trademark usage, and trade secret protection.

Warranties and Disclaimers: Contract provisions defining express warranties, implied warranties, warranty disclaimers, and limitation of liability.

Technical Requirements: Contractual obligations regarding security, maintenance and support, updates/patches, and technical specifications.

Data Protection Requirements: Provisions covering data handling, privacy policies, security measures, and breach notification requirements.

Compliance Requirements: Contract sections addressing export control compliance, industry-specific compliance, and record-keeping requirements.

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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