Regular Employee Contract Template for Philippines

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Regular Employee Contract

"I need a Regular Employee Contract for a senior software developer position in our Manila tech startup, starting January 2025, with strong IP protection clauses and provisions for hybrid work arrangements."

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What is a Regular Employee Contract?

This Regular Employee Contract template is designed for use in the Philippines when converting probationary employees to permanent status or directly hiring regular employees. It complies with the Labor Code of the Philippines and related employment laws, incorporating mandatory provisions while maintaining flexibility for company-specific requirements. The document is essential for establishing clear terms of employment, protecting both employer and employee interests, and ensuring compliance with local labor regulations. It should be used after any probationary period (typically 6 months) or immediately for direct regular hires, and includes provisions for compensation, benefits, working conditions, and termination terms as required by Philippine law.

What sections should be included in a Regular Employee Contract?

1. Parties: Identifies the employer and employee with complete legal names and addresses

2. Background: Brief context about the employment relationship and purpose of the agreement

3. Definitions: Defines key terms used throughout the contract

4. Position and Duties: Specifies job title, role, responsibilities, and reporting relationships

5. Commencement and Employment Status: States start date and confirms regular employment status after probation

6. Work Location and Hours: Specifies workplace location and regular working hours

7. Compensation and Benefits: Details salary, mandatory benefits, and other compensation components

8. Leaves and Time Off: Outlines vacation, sick leave, and other leave entitlements

9. Probationary Period: Defines the 6-month probationary period and conditions for regularization

10. Confidentiality and Data Protection: Covers confidentiality obligations and data privacy requirements

11. Company Policies: References compliance with company policies and procedures

12. Termination: Details grounds and procedures for contract termination

13. Governing Law: Confirms Philippine law governance and jurisdiction

14. Entire Agreement: Standard clause confirming the contract represents the complete agreement

What sections are optional to include in a Regular Employee Contract?

1. Mobility Clause: Used when the employee may be required to work at different locations

2. Intellectual Property Rights: Required for roles involving creation of IP or creative work

3. Non-Competition: For senior positions or roles with access to sensitive information

4. Performance Reviews: Details evaluation process if not covered in company policies

5. Commission Structure: For sales positions or roles with variable compensation

6. Remote Work Provisions: For positions allowing work-from-home arrangements

7. Training Requirements: For positions requiring specific ongoing training or certifications

8. Vehicle/Equipment Provision: When company provides tools or vehicles for work use

What schedules should be included in a Regular Employee Contract?

1. Schedule 1 - Job Description: Detailed description of role, responsibilities, and performance expectations

2. Schedule 2 - Compensation Details: Breakdown of salary components, benefits, and computation methods

3. Schedule 3 - Company Benefits: Complete list of company-provided benefits beyond statutory requirements

4. Schedule 4 - Code of Conduct: Key company policies and expected behavioral standards

5. Appendix A - Statutory Benefits Summary: Summary of mandatory benefits under Philippine law

6. Appendix B - Confidentiality Agreement: Detailed confidentiality terms and protected information definition

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions
Clauses
Relevant Industries

Manufacturing

Technology

Financial Services

Retail

Healthcare

Education

Business Process Outsourcing

Construction

Hospitality

Professional Services

Telecommunications

Agriculture

Mining

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Relevant Teams

Human Resources

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Finance

Operations

Information Technology

Sales

Marketing

Customer Service

Administration

Research and Development

Production

Quality Assurance

Business Development

Corporate Communications

Procurement

Relevant Roles

General Manager

Operations Manager

Administrative Assistant

Financial Analyst

Software Developer

HR Coordinator

Sales Representative

Marketing Manager

Customer Service Representative

Account Executive

Project Manager

Research Analyst

Production Supervisor

Quality Assurance Specialist

Business Development Manager

Executive Assistant

Department Head

Technical Support Specialist

Office Manager

Regional Director

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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