The Retirement Termination Letter is a crucial document used in Hong Kong employment contexts when an employee reaches retirement age or opts for voluntary retirement. This document serves as the formal written confirmation of employment termination due to retirement, ensuring compliance with Hong Kong's Employment Ordinance and related legislation. The letter typically includes essential information such as the effective retirement date, final payment calculations, MPF arrangements, and other retirement benefits. It protects both employer and employee interests by clearly documenting all retirement terms and conditions, helping prevent future disputes and ensuring a smooth transition into retirement. The document must be carefully drafted to address all statutory requirements while maintaining a professional and appreciative tone towards the retiring employee's service.

1. Letter Header: Company letterhead, date, reference number, and employee's full name and address

2. Subject Line: Clear indication that this is a retirement termination letter

3. Retirement Confirmation: Formal confirmation of retirement and the effective date

4. Service Recognition: Acknowledgment of the employee's years of service and contributions

5. Final Working Day: Clear statement of the last working day and any handover requirements

6. Retirement Benefits: Overview of statutory and contractual retirement benefits, including MPF arrangements

7. Final Payment Details: Information about final salary, unused leave, and other entitlements

8. Company Property: Instructions regarding the return of company property

9. Contact Information: Details for future correspondence and point of contact for queries

10. Closing: Professional closing with signature block for authorized representative