The Termination Letter With Severance is a crucial document used when ending employment relationships in Hong Kong where the employee is entitled to severance payment under the Employment Ordinance. This document is typically used when terminating employees who have served continuously for 24 months or more, in cases of redundancy or specified circumstances under Hong Kong law. The letter must comply with Hong Kong's Employment Ordinance requirements regarding severance calculations (based on length of service and wages), notice periods, and payment arrangements. It serves as an official record of the termination terms and protects both employer and employee by clearly documenting the severance payment obligations, final payment details, and any post-employment requirements.
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1. Employee Details and Date: Full name, position, and employee ID of the recipient and the date of the letter
2. Termination Notice: Clear statement of employment termination, including the effective date and whether notice period applies or payment in lieu
3. Reason for Termination: Brief, factual statement of the reason for termination (if appropriate to include)
4. Severance Payment: Statement of entitlement to severance payment and reference to calculation details
5. Final Payment Details: Breakdown of final payment including salary, unused leave, pro-rata bonus if applicable
6. Company Property: Requirements for return of company property and timeline
7. Confidentiality Obligations: Reminder of ongoing confidentiality obligations
8. Reference and Acknowledgment: Information about future references and acknowledgment section
1. Garden Leave: Details of garden leave arrangement if applicable during notice period
2. Post-Employment Restrictions: Reminder of any existing post-employment restrictions if contained in employment contract
3. Outplacement Support: Details of any career transition or outplacement support being offered
4. Medical Benefits Extension: Information about any extension of medical benefits post-termination
5. Release Agreement: Reference to any mutual release or settlement agreement if applicable
6. Share Options/Long-term Incentives: Treatment of outstanding share options or other long-term incentives
1. Schedule 1: Severance Payment Calculation: Detailed calculation of severance payment as per Employment Ordinance
2. Schedule 2: Final Payment Breakdown: Itemized list of all final payments including salary, leave, bonuses, and deductions
3. Schedule 3: Company Property Inventory: List of company property to be returned
4. Appendix A: Acknowledgment Form: Form for employee to acknowledge receipt and acceptance of termination terms
Relevant legal definitions
Effective Date
Notice Period
Severance Payment
Final Payment
Company Property
Confidential Information
Employment Agreement
Employment Ordinance
Continuous Employment
Monthly Wages
Accrued Benefits
Outstanding Leave
Pro-rata Bonus
Company
Employee
Position
Termination Date
Garden Leave
Release Agreement
Non-Compete Obligations
Confidentiality Obligations
Return Date
Last Day of Employment
Payment Date
Statutory Entitlements
Notice Period
Severance Payment
Final Payment
Company Property
Confidential Information
Employment Agreement
Employment Ordinance
Continuous Employment
Monthly Wages
Accrued Benefits
Outstanding Leave
Pro-rata Bonus
Company
Employee
Position
Termination Date
Garden Leave
Release Agreement
Non-Compete Obligations
Confidentiality Obligations
Return Date
Last Day of Employment
Payment Date
Statutory Entitlements
Clauses
Termination Notice
Severance Payment
Final Payment
Notice Period
Return of Property
Confidentiality
Non-Disparagement
Post-Employment Restrictions
Reference Provision
Tax Implications
Full and Final Settlement
Acknowledgment
Garden Leave
Benefits Continuation
Legal Compliance
Governing Law
Outstanding Claims
Release and Waiver
Cooperation
Data Protection
Severance Payment
Final Payment
Notice Period
Return of Property
Confidentiality
Non-Disparagement
Post-Employment Restrictions
Reference Provision
Tax Implications
Full and Final Settlement
Acknowledgment
Garden Leave
Benefits Continuation
Legal Compliance
Governing Law
Outstanding Claims
Release and Waiver
Cooperation
Data Protection
Relevant Industries
Financial Services
Technology
Manufacturing
Retail
Professional Services
Healthcare
Education
Construction
Hospitality
Logistics
Real Estate
Media and Entertainment
Telecommunications
Consumer Goods
Energy
Relevant Teams
Human Resources
Legal
Compliance
Finance
Payroll
Employee Relations
Corporate Secretarial
Risk Management
Relevant Roles
HR Director
HR Manager
Legal Counsel
Company Secretary
Chief Human Resources Officer
HR Business Partner
Employment Law Specialist
HR Operations Manager
Compliance Officer
Employee Relations Manager
HR Administrator
Payroll Manager
Benefits Manager
HR Coordinator
Legal Manager
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