The Redundancy Letter Due To Business Closure is a crucial document used when a company in Hong Kong is ceasing operations and needs to formally communicate employment termination to its staff. It must comply with the Hong Kong Employment Ordinance (Cap. 57) and related legislation, particularly regarding severance payments and notice periods. This document is essential for ensuring proper documentation of the termination process, outlining all statutory entitlements, and providing clarity on final payments and benefits. It should be prepared with careful consideration of legal requirements while maintaining clear communication about the closure process, timeline, and support available to affected employees. The letter typically includes detailed information about severance calculations, treatment of outstanding benefits, and necessary administrative procedures for concluding the employment relationship.
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1. Letter Header: Company letterhead, date, employee's name and address
2. Opening Statement: Clear statement about the business closure and resulting redundancy
3. Last Working Day: Specific date of termination and any notice period details
4. Reason for Closure: Brief, honest explanation of the business circumstances leading to closure
5. Statutory Entitlements: Details of severance pay, unused annual leave, and other statutory payments
6. Final Payment Details: Breakdown of final payment including salary, notice pay, and other entitlements
7. Return of Company Property: Instructions regarding company property return
8. Reference and Support: Offer of reference letter and any outplacement support
9. Contact Information: Details of who to contact for queries
10. Closing and Signature: Formal closing, signature of authorized person
1. Enhanced Package Details: Include when offering compensation above statutory minimum
2. Confidentiality Obligations: Include when employee has access to sensitive information
3. Post-termination Restrictions: Include when existing employment contract contains restrictive covenants that will remain in effect
4. Medical Benefits Extension: Include if offering continued medical coverage post-termination
5. Special Projects Handover: Include for employees managing critical projects requiring handover
6. Share Options/Long-term Incentives: Include for employees with outstanding share options or long-term incentives
1. Schedule 1: Severance Payment Calculation: Detailed calculation of severance pay as per Employment Ordinance
2. Schedule 2: Final Payment Breakdown: Itemized list of all final payments including statutory and contractual entitlements
3. Schedule 3: Benefits Summary: Summary of treatment of various benefits and insurance coverage
4. Appendix A: Acknowledgment Form: Form for employee to acknowledge receipt and acceptance of the terms
5. Appendix B: Company Property Checklist: List of company property to be returned
6. Appendix C: Important Contacts: List of relevant HR contacts, benefit providers, and support services
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