The Termination Letter Due To Company Closure is a crucial document used when a company in Hong Kong is ceasing operations and needs to formally terminate its employees' contracts. It must comply with Hong Kong's Employment Ordinance (Cap. 57) and related legislation, particularly regarding notice periods, severance payments, and other statutory entitlements. This document is essential for protecting both employer and employee interests during the closure process, providing clear documentation of termination terms, final payments, and administrative requirements. It should be issued with sufficient notice as required by law and must include all mandatory elements such as final payment calculations, severance entitlements, and arrangements for company property return. The letter serves as a legal record of the employment termination and helps ensure compliance with Hong Kong's employment regulations during the company closure process.
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1. Letter Header and Date: Company letterhead, date, and employee's personal details including name, position, and employee ID
2. Formal Announcement of Termination: Clear statement announcing the company closure and resulting termination of employment
3. Reason for Closure: Brief explanation of the circumstances leading to company closure
4. Notice Period Details: Specification of the notice period or payment in lieu of notice, including last working day
5. Final Payment Information: Breakdown of final payment including salary, unused leave, and statutory entitlements
6. Severance Payment Details: Information about severance payment calculation and payment arrangement as per Employment Ordinance
7. Return of Company Property: Instructions regarding return of company assets and documents
8. Reference Letter Provision: Information about the provision of employment reference letters
9. Contact Information: Details of who to contact for queries and support during the transition
10. Closing and Signature: Professional closing, including authorized signatory details
1. Transition Arrangements: Used when employees are required to assist in closure procedures or knowledge transfer
2. Continuation of Benefits: Include when there are specific arrangements for extending certain benefits post-termination
3. Outplacement Support: Used when the company is providing job search assistance or career transition support
4. Confidentiality Reminder: Include when there are specific confidentiality obligations that continue post-employment
5. Special Recognition: Used for long-serving employees or when acknowledging specific contributions
6. Group Medical Insurance: Include when there are specific arrangements regarding medical insurance continuation or transition
1. Schedule A - Final Payment Calculation: Detailed breakdown of all payment components including salary, leave, severance, and other entitlements
2. Schedule B - MPF Settlement Details: Information about MPF account handling and final contributions
3. Schedule C - Company Property Checklist: List of company property to be returned with confirmation process
4. Schedule D - Important Dates and Deadlines: Timeline of key dates including last working day, final payment, and administrative deadlines
Relevant legal definitions
Company
Employee
Termination Date
Last Working Day
Notice Period
Payment in Lieu of Notice
Severance Payment
Long Service Payment
Final Payment
Statutory Entitlements
MPF Account
Annual Leave
Company Property
Confidential Information
Employment Contract
Employment Ordinance
Statutory Benefits
Outstanding Wages
Pro-rata Annual Leave Pay
End of Year Payment
Employee
Termination Date
Last Working Day
Notice Period
Payment in Lieu of Notice
Severance Payment
Long Service Payment
Final Payment
Statutory Entitlements
MPF Account
Annual Leave
Company Property
Confidential Information
Employment Contract
Employment Ordinance
Statutory Benefits
Outstanding Wages
Pro-rata Annual Leave Pay
End of Year Payment
Clauses
Notice of Termination
Effective Date
Reason for Termination
Final Payment
Severance Payment
Payment Calculation
Payment Timeline
Leave Entitlement
MPF Arrangements
Company Property Return
Confidentiality
Non-Disclosure
Reference Provision
Tax Implications
Full and Final Settlement
Contact Details
Acknowledgment
Legal Compliance
Handover Requirements
Benefits Termination
Effective Date
Reason for Termination
Final Payment
Severance Payment
Payment Calculation
Payment Timeline
Leave Entitlement
MPF Arrangements
Company Property Return
Confidentiality
Non-Disclosure
Reference Provision
Tax Implications
Full and Final Settlement
Contact Details
Acknowledgment
Legal Compliance
Handover Requirements
Benefits Termination
Relevant Industries
Manufacturing
Retail
Technology
Financial Services
Professional Services
Construction
Hospitality
Education
Healthcare
Logistics
Media and Entertainment
Real Estate
Telecommunications
Energy
Mining
Relevant Teams
Human Resources
Legal
Finance
Payroll
Compliance
Operations
Administration
Corporate Secretariat
Employee Relations
Executive Management
Relevant Roles
Chief Executive Officer
Managing Director
Human Resources Director
Finance Director
Legal Counsel
HR Manager
Payroll Manager
Finance Manager
Compliance Officer
Company Secretary
Operations Manager
Administrative Manager
Employee Relations Manager
Benefits Administrator
HR Business Partner
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