The Termination Letter During Probation Period is a crucial document used by employers in Hong Kong when deciding to end employment during an employee's probationary period. It must comply with the Hong Kong Employment Ordinance (Cap. 57), which provides specific provisions for termination during probation. During the first month of probation, employment may be terminated without notice; thereafter, the notice period specified in the employment contract applies. This document serves to formally communicate the termination decision, specify the notice period or payment in lieu, detail final payment arrangements, and address the return of company property. It should be drafted carefully to ensure legal compliance while maintaining professional communication standards and protecting both parties' interests.
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1. Letter Header: Company letterhead, date, and reference number
2. Recipient Details: Employee's name and address
3. Subject Line: Clear indication that this is a termination of employment during probation
4. Employment Details Reference: Reference to employment contract date and position
5. Termination Statement: Clear statement of the decision to terminate during probation period
6. Notice Period: Specification of notice period or payment in lieu of notice
7. Last Working Day: Clear statement of the employee's final working day
8. Final Payment Details: Overview of final salary, unused annual leave, and other entitled payments
9. Signature Block: Space for authorized signatory's name, title, and signature
1. Reason for Termination: Brief explanation of termination reason - used when specific performance or conduct issues need to be documented
2. Company Property: List of company property to be returned - used when employee has company assets
3. Confidentiality Reminder: Reminder of ongoing confidentiality obligations - used when employee had access to sensitive information
4. Reference Provision: Statement about providing future references - used when company policy allows reference provision
5. Non-Compete Reminder: Reminder of any applicable non-compete clauses - used when employment contract contained such provisions
6. Acknowledgment Section: Space for employee to acknowledge receipt - used when formal acknowledgment is required
1. Final Payment Calculation: Detailed breakdown of all final payments including salary, leave, and any other entitlements
2. Company Property Checklist: Itemized list of company property to be returned
3. Exit Procedure Checklist: Step-by-step guide for completing the exit process
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