The Termination Letter During Probation Period is a crucial document used by employers in Ireland when deciding to end employment during an employee's probationary period. It must be drafted in compliance with Irish employment law, particularly the Unfair Dismissals Acts 1977-2015 and the Minimum Notice and Terms of Employment Act 1973. This document is typically used when performance issues, cultural fit concerns, or business requirements necessitate early employment termination. The letter should include specific details about the termination date, notice period, final payments, and return of company property. While probationary periods typically provide more flexibility for termination, the document must still ensure fair procedures and avoid any discriminatory grounds for termination under Irish law.
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1. Letter Header: Company letterhead, date, and employee's full contact details
2. Subject Line: Clear indication that this is a termination of employment during probation period
3. Opening Statement: Reference to previous discussions (if any) and clear statement of termination decision
4. Termination Details: Specific details including last working day and reference to probationary period clause in employment contract
5. Notice Period: Clear statement of notice period being given or payment in lieu of notice
6. Return of Company Property: List of items to be returned and process for return
7. Final Payment: Information about final salary, outstanding holiday pay, and other entitlements
8. Closing Statement: Professional closure including any good wishes and contact point for queries
9. Signature Block: Space for authorized signatory details and signature
1. Reason for Termination: Brief explanation of termination reason - optional but recommended for transparency unless there are legal risks
2. Reference Provision: Statement about company's policy on providing references - include if company has standard policy
3. Confidentiality Reminder: Reminder of ongoing confidentiality obligations - include if employee had access to sensitive information
4. Outstanding Projects Handover: Instructions for handover of work - include if employee has ongoing projects
5. Benefits Termination: Details about termination of benefits - include if employee had additional benefits
6. Exit Interview: Information about exit interview process - include if company policy requires it
1. Schedule 1 - Company Property Checklist: Detailed list of company property to be returned
2. Schedule 2 - Final Payment Calculation: Breakdown of final payment including salary, holiday pay, and any other entitlements
3. Schedule 3 - Benefits Termination Timeline: Timeline showing when various benefits and entitlements will cease
Relevant legal definitions
Company
Employee
Probationary Period
Notice Period
Termination Date
Last Working Day
Payment in Lieu of Notice
Confidential Information
Company Property
Final Payment
Accrued Holiday Pay
Employment Contract
Outstanding Benefits
Statutory Entitlements
Exit Procedures
P45
Restrictive Covenants
Intellectual Property Rights
Data Protection Obligations
Professional Reference
Employee
Probationary Period
Notice Period
Termination Date
Last Working Day
Payment in Lieu of Notice
Confidential Information
Company Property
Final Payment
Accrued Holiday Pay
Employment Contract
Outstanding Benefits
Statutory Entitlements
Exit Procedures
P45
Restrictive Covenants
Intellectual Property Rights
Data Protection Obligations
Professional Reference
Clauses
Notice Period
Termination Date
Final Payment
Company Property Return
Confidentiality
Data Protection
Intellectual Property
Non-Solicitation
Final Settlement
Reference Provision
Outstanding Leave
Handover Requirements
Continuing Obligations
Statutory Rights
Employee Benefits Termination
Exit Procedures
Post-Employment Restrictions
Full and Final Settlement
Acknowledgment
Termination Date
Final Payment
Company Property Return
Confidentiality
Data Protection
Intellectual Property
Non-Solicitation
Final Settlement
Reference Provision
Outstanding Leave
Handover Requirements
Continuing Obligations
Statutory Rights
Employee Benefits Termination
Exit Procedures
Post-Employment Restrictions
Full and Final Settlement
Acknowledgment
Relevant Industries
Technology
Financial Services
Manufacturing
Retail
Healthcare
Professional Services
Education
Construction
Hospitality
Telecommunications
Media
Transportation
Energy
Agriculture
Non-Profit
Relevant Teams
Human Resources
Legal
Compliance
People Operations
Employee Relations
Management
Administration
Operations
Relevant Roles
HR Director
HR Manager
Legal Counsel
Department Manager
Line Manager
HR Business Partner
HR Administrator
Hiring Manager
Operations Manager
General Manager
Office Manager
People Operations Manager
Employee Relations Manager
HR Coordinator
Compliance Officer
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