The No Show Letter to Employee is a crucial document in Irish employment practice, used when an employee fails to report for work without proper notification or authorization. This document serves multiple purposes: it creates a formal record of the unauthorized absence, initiates communication with the absent employee, and may form part of a progressive disciplinary process if needed. The letter should align with Irish employment legislation, particularly the Unfair Dismissals Acts 1977-2015 and the Organisation of Working Time Act 1997. It's typically used after attempts to contact the employee have been unsuccessful or when formal documentation of the absence is required. The content includes specific dates of absence, reference to company policies, and clear instructions for next steps.
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1. Letter Header: Company letterhead, date, and employee's full contact details
2. Subject Line: Clear indication that this is regarding unauthorized absence/no show
3. Opening Statement: Factual statement noting the specific date(s) of unauthorized absence
4. Detail of Incident: Specific details about the absence, including any attempts to contact the employee
5. Policy Reference: Reference to relevant company attendance policies and procedures
6. Expression of Concern: Statement expressing employer's concern about the unauthorized absence
7. Required Action: Clear outline of what the employee needs to do next (e.g., provide explanation, documentation)
8. Next Steps: Information about any immediate consequences or meetings required
9. Closing: Professional closing with signature block and title of sender
1. Previous Incidents: Reference to any previous unauthorized absences or warnings - include if this is not the first occurrence
2. Disciplinary Action: Details of any immediate disciplinary measures being taken - include if proceeding directly to disciplinary action
3. Return to Work Meeting: Details of a mandatory return to work meeting - include if company policy requires such meetings
4. Support Services: Information about employee assistance programs or support services - include if company offers such services
1. Attendance Policy Extract: Relevant sections of company attendance policy for reference
2. Record of Absence: Detailed record of the unauthorized absence and any communication attempts
3. Return to Work Form: Standard form for employee to complete upon return, if required by company policy
Relevant legal definitions
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Relevant Industries
Healthcare
Manufacturing
Retail
Financial Services
Technology
Education
Hospitality
Construction
Professional Services
Transportation
Public Sector
Telecommunications
Energy
Agriculture
Non-profit
Relevant Teams
Human Resources
Personnel
Employee Relations
Operations
Administration
Compliance
Legal
Management
Relevant Roles
HR Manager
HR Director
Human Resources Business Partner
Employee Relations Manager
Operations Manager
Department Manager
Line Supervisor
Team Leader
Personnel Administrator
HR Coordinator
Compliance Officer
Office Manager
General Manager
Department Head
HR Administrator
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