The Final Warning Before Termination letter is a critical document in Irish employment relations, typically issued when previous attempts to address performance or conduct issues have not resulted in sufficient improvement. This document is essential for establishing fair procedures as required under Irish employment law, particularly the Unfair Dismissals Acts and the Code of Practice on Grievance and Disciplinary Procedures. It serves as the final formal step in the progressive discipline process before termination, documenting specific concerns, improvement requirements, and consequences. The letter should reference previous warnings, establish clear expectations and timelines for improvement, and explicitly state that failure to meet these requirements will result in termination. This documentation is crucial for protecting both employer and employee rights and may be required as evidence in any subsequent workplace relations proceedings.

1. Letter Header: Company letterhead, date, and formal addressing to the employee including their name, position, and employee ID

2. Subject Line: Clear indication that this is a Final Written Warning Before Termination

3. Previous Warnings Reference: Summary of previous verbal and written warnings, including dates and issues discussed

4. Current Issues: Detailed description of the specific performance issues, conduct violations, or behavioral concerns that have led to this final warning

5. Impact Statement: Explanation of how the employee's actions/behavior affects the business, team, or workplace

6. Expected Improvements: Clear, specific, and measurable improvements required from the employee

7. Timeframe: Specific timeline for making the required improvements and review period

8. Consequences: Clear statement that failure to improve will result in termination of employment

9. Support Available: Description of any support, training, or resources being offered to help the employee improve

10. Acknowledgment: Space for employee and manager signatures, date, and confirmation of receipt