The Soft Termination Letter is a crucial document in Irish employment practice, used when an employment relationship needs to be ended while maintaining professional courtesy and goodwill. It is particularly relevant in situations involving amicable separations, organizational restructuring, or mutual agreements to part ways. The document must comply with Irish employment law, including the Unfair Dismissals Acts 1977-2015 and the Minimum Notice and Terms of Employment Acts. While legally binding, the Soft Termination Letter differs from standard termination notices by incorporating a more diplomatic tone and often including provisions for ongoing professional relationships, references, and potential future opportunities. It typically includes detailed information about notice periods, final payments, benefit arrangements, and transition plans, while maintaining a tone that respects the employee's contributions and preserves professional relationships.

1. Letter Header: Company letterhead, date, and recipient's contact details

2. Opening Statement: Professional greeting and reference to any prior discussions about the termination

3. Termination Notice: Clear statement of the termination decision and effective date

4. Notice Period Details: Specification of notice period and last working day

5. Financial Terms: Overview of final payment, including salary, unused vacation, and any additional compensation

6. Company Property: Instructions regarding return of company property and equipment

7. Confidentiality Reminder: Reminder of ongoing confidentiality obligations

8. Reference Provision: Information about future employment references

9. Closing Statement: Professional conclusion with appreciation for service and future well-wishes