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1. Sender and Recipient Details: Full names, addresses, and relevant reference numbers of both parties
2. Contract Reference: Clear identification of the building contract being terminated, including date of original contract and project details
3. Notice of Termination: Clear and unambiguous statement of intention to terminate the contract
4. Grounds for Termination: Specific clause(s) in the original contract being relied upon and/or breach details justifying termination
5. Effective Date: Clear statement of when the termination takes effect
6. Outstanding Obligations: Summary of any remaining payment obligations or work completion requirements
7. Site Access and Handover: Arrangements for site security, access, and handover of materials/equipment
8. Request for Acknowledgment: Request for confirmation of receipt and understanding of the termination notice
1. Dispute Resolution Reference: Include when there are ongoing disputes that need to be addressed through specified resolution procedures
2. Remedial Actions: Include when offering a final opportunity to remedy breaches before termination takes effect
3. Insurance and Warranty: Include when there are specific insurance or warranty implications that need to be addressed
4. Third Party Notifications: Include when there are subcontractors, suppliers, or other stakeholders who need to be notified
5. Professional Appointments: Include when there are architects, engineers, or other professionals whose appointments need to be addressed
6. Retention and Bond Details: Include when there are retention monies or performance bonds that need to be addressed
1. Schedule of Outstanding Works: Detailed list of incomplete works and their status at the time of termination
2. Schedule of Defects: List of identified defects requiring remediation, if termination is due to quality issues
3. Financial Statement: Summary of financial position including payments made, amounts due, and retention held
4. Asset Inventory: List of materials, equipment, and other assets on site and their ownership status
5. Correspondence Log: Chronological record of relevant notices, warnings, or correspondence leading to termination
6. Handover Protocol: Detailed procedure for site handover including timing, security, and responsibility transfer
Works
Site
Practical Completion
Termination Date
Defects
Contract Sum
Retention Sum
Outstanding Works
Building Control Authority
Contract Documents
Completion Certificate
Project
Employer
Contractor
Principal Designer
Site Materials
Construction Plant
Approved Documents
Substantial Breach
Notice Period
Remedial Period
Outstanding Payments
Handover Date
Original Contract Date
Effective Date of Termination
Contract Administrator
Performance Bond
Collateral Warranties
Project Team
Grounds for Termination
Reference to Original Contract
Effective Date
Site Access and Security
Asset and Materials Management
Outstanding Payments
Retention Release
Handover Requirements
Insurance Obligations
Dispute Resolution
Professional Appointments
Document Return
Intellectual Property
Confidentiality
Third Party Rights
Warranty Obligations
Health and Safety
Environmental Compliance
Legal Compliance
Further Assurance
Governing Law
Construction
Real Estate Development
Property Management
Infrastructure Development
Residential Construction
Commercial Construction
Industrial Construction
Public Works
Architecture and Design
Engineering Services
Legal
Construction Management
Operations
Commercial
Contracts Administration
Risk and Compliance
Project Management
Property Development
Procurement
Finance
Construction Director
Project Manager
Contract Manager
Legal Counsel
Construction Manager
Site Manager
Quantity Surveyor
Commercial Director
Risk Manager
Compliance Officer
Operations Director
Development Manager
Property Manager
Construction Lawyer
Chief Operating Officer
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