The Termination Letter During Probation Period is a crucial document used by employers in the Netherlands when deciding to end an employment relationship during the statutory probationary period. Under Dutch law, employers can terminate employment during this period without requiring the usual statutory notice period or specific grounds for dismissal, provided the termination is not discriminatory. This document needs to be issued in compliance with Articles 7:652 and 7:676 of the Dutch Civil Code, which regulate probationary periods and associated terminations. The letter serves as official documentation of the termination decision, outlines the final working day, addresses practical matters such as final payment and company property return, and may include optional elements like termination reasons or handover instructions.
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1. Employee and Company Details: Full names, addresses, and relevant identification of both the employer and employee
2. Reference to Employment Agreement: Date of original employment contract and confirmation of probationary period clause
3. Termination Statement: Clear and unambiguous statement of termination during probation period, citing Article 7:676 of the Dutch Civil Code
4. Last Working Day: Specific mention of the final working day
5. Return of Company Property: List of company items to be returned before or on the last working day
6. Final Settlement: Information about the final salary payment and any outstanding vacation days
1. Reason for Termination: Although not legally required during probation, may be included if the company policy requires it or if constructive feedback is desired
2. Confidentiality Reminder: Reference to existing confidentiality obligations, if included in the employment contract
3. Reference Letter Offer: Optional offer to provide a reference letter, if company policy allows
4. Handover Instructions: Include if there are specific projects or responsibilities that need to be transferred
5. Insurance and Benefits: Include if there are specific company benefits that need to be addressed regarding their termination
1. Company Property Checklist: Detailed list of company items to be returned, with space for signing off each item
2. Final Payment Calculation: Breakdown of final salary, holiday pay, and any other financial elements
3. Exit Procedure Document: Standard company procedures for departing employees
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